Real Estate Operations Manager

2 weeks ago

Edison, New Jersey, United States Access Property Management Full time

Job Type

Full-time

Overview

The Real Estate Operations Manager is responsible for the comprehensive oversight of designated properties, ensuring that the needs of both ownership and tenants are met while enhancing the value and integrity of the assets. This role is pivotal in achieving the financial goals set forth by the ownership and management team.

Key Responsibilities

  • Act as the primary point of contact, facilitating communication between board members, residents, and service providers.
  • Ensure compliance with association governing documents, rules, and regulations.
  • Manage the procurement process, including oversight of bidding, contract renewals, and specifications.
  • Conduct thorough property inspections to identify violations and assess property conditions.
  • Issue and track work orders, ensuring effective communication between contractors and board members.
  • Develop and implement maintenance schedules tailored to individual properties.
  • Prepare budgets and assist with audits, monitoring operating expenses closely.
  • Manage delinquency processes, including issuing late fees and collaborating with legal counsel on necessary actions.
  • Coordinate communication efforts, including newsletters, website updates, and correspondence with board members and residents.
  • Oversee all aspects of insurance claims management.
  • Perform administrative duties and manage general office operations.
  • Organize, attend, and facilitate monthly board meetings.
  • Be available for emergency situations, providing on-site responses as required.
  • Conduct regular visits to assigned properties to ensure operational excellence.
  • Fulfill additional responsibilities as assigned.

Qualifications

Essential Skills & Experience

  • Bachelor's degree or 3-5 years of relevant experience.
  • Preferred designations include CPM, PCAM, ARM, AMS, or CMCA.
  • Strong understanding of financial statements.
  • Detail-oriented with exceptional organizational skills.
  • Proficient in Microsoft Office applications.
  • Excellent verbal and written communication abilities.

Physical Requirements & Work Environment

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

  • Physical Demands: The employee is required to walk, sit, stand, use hands and fingers, reach with hands and arms, stoop, talk, or hear. Occasionally, the employee may lift and/or move up to 20 pounds. Specific vision abilities required include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work Environment: The employee may be exposed to various weather conditions while performing duties. The noise level in the work environment is typically minimal.

General Expectations

  • Employees are expected to adhere to all company policies.
  • Compliance with all laws and regulations defined by industry standards is mandatory.

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