Office Support Specialist

2 weeks ago


Wethersfield, Connecticut, United States State of Connecticut Full time

Position Overview

We are seeking a detail-oriented and proactive individual to fulfill the role of Administrative Assistant within our esteemed organization. This position is essential in facilitating the efficient functioning of our operations.

Key Responsibilities

  • Provide comprehensive administrative assistance to the Motor Vehicle Division Chief and other management personnel.
  • Organize and manage schedules, appointments, and travel arrangements for team members.
  • Prepare meeting agendas, document meeting minutes, and ensure timely distribution of materials.
  • Coordinate training sessions and support staff in their professional development.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone communications.
  • Draft, edit, and format documents, reports, and presentations with precision.
  • Maintain organized filing systems, both physical and digital, ensuring easy access to information.
  • Assist in project management by providing necessary administrative support.
  • Oversee office supplies, managing inventory and ordering replacements as necessary.
  • Act as the primary contact for internal and external inquiries, maintaining professionalism and confidentiality.
  • Ensure compliance with established policies and procedures while performing office management tasks.

Qualifications

The ideal candidate will possess strong organizational skills, exceptional communication abilities, and the capacity to thrive in a fast-paced environment. A background in office administration or a related field is preferred.

Benefits

As part of our organization, you will enjoy a range of benefits designed to support your well-being and professional growth, including health and dental insurance, retirement plans, and opportunities for continued education.



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