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Office Support Specialist

2 months ago

Wethersfield, Connecticut, United States State of Connecticut Full time

Position Overview

We are seeking a dedicated and detail-oriented professional to provide essential administrative support within our agency. The successful candidate will play a crucial role in facilitating the effective functioning of the Branch Operations Division.

Key Responsibilities

  • Coordinate and manage schedules, appointments, and travel arrangements for management personnel.
  • Organize meetings, prepare agendas, and document meeting minutes for distribution.
  • Assist in training coordination for office support staff.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone communications.
  • Prepare and refine documents, reports, and presentations to ensure clarity and professionalism.
  • Maintain organized filing systems, both physical and digital, to ensure easy access to information.
  • Provide administrative assistance for various projects and initiatives.
  • Organize meetings and events, managing logistics and material distribution.
  • Oversee office supplies inventory and manage ordering processes as needed.
  • Act as the primary contact for internal and external inquiries, ensuring effective communication.
  • Maintain confidentiality and handle sensitive information with the utmost discretion.

Qualifications

The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capacity to thrive in a fast-paced environment. A background in office administration or secretarial work is essential.

Preferred Skills

  • Experience in providing administrative support to executives or management.
  • Proficiency in managing multiple priorities and meeting deadlines.
  • Familiarity with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Ability to work both independently and collaboratively within a team setting.

This position offers an opportunity to contribute to the operational success of our agency while developing professionally in a supportive environment.