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Office Administration Specialist

2 months ago

Wethersfield, Connecticut, United States State of Connecticut Full time

Position Overview

We are seeking a detail-oriented and proactive professional to provide comprehensive administrative support within our agency. The selected candidate will play a crucial role in facilitating the efficient functioning of our operations.

Key Responsibilities

  • Assist the Motor Vehicle Division Chief and management staff with a variety of administrative tasks.
  • Manage and coordinate schedules, appointments, and travel arrangements for team members.
  • Organize meetings, prepare agendas, and document meeting minutes for distribution.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone communications.
  • Prepare and edit various documents, reports, and presentations as needed.
  • Maintain organized filing systems, both physical and digital, ensuring easy access to information.
  • Support project initiatives by providing necessary administrative assistance.
  • Coordinate logistics for meetings and events, including material distribution.
  • Oversee office supplies inventory and manage procurement as required.
  • Serve as the primary contact for internal and external inquiries.
  • Ensure confidentiality and handle sensitive information with the utmost discretion.

Qualifications

The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capacity to thrive in a fast-paced environment. A background in office administration or secretarial support is preferred.

Benefits

As an employee, you will have access to a range of benefits designed to support your well-being and professional growth, including health insurance, retirement plans, and paid leave.