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Administrative Coordinator/HR Support Specialist

2 months ago

Scottsdale, Arizona, United States Landsea Homes Full time
Job Overview

Position Summary:

As an Administrative Coordinator/HR Support Specialist, you will play a vital role in the operations of our office, ensuring that front-desk activities run smoothly while providing essential administrative assistance. Your commitment to delivering exceptional customer service will be key in fostering a welcoming environment for all visitors.

Key Responsibilities:

  • Welcome and assist visitors at the office; manage incoming calls with professionalism and courtesy.
  • Maintain a tidy and organized reception area, meeting rooms, and communal spaces.
  • Work collaboratively with internal teams and external partners to support business objectives.
  • Oversee inventory of office supplies, placing orders as necessary and ensuring proper storage.
  • Manage the receipt and distribution of mail and packages, including tracking deliveries.
  • Coordinate with building management on maintenance requests and office safety protocols.
  • Organize office events and meetings, including catering and logistics.
  • Support the HR department with onboarding processes for new employees, including preparing welcome materials.
  • Draft and edit various communications and documents as required by the team.
  • Assist the finance department with office-related invoicing and reconciliations.
  • Facilitate travel arrangements for management as needed.
  • Provide clerical support and assist with data entry tasks to enhance departmental efficiency.
  • Update and distribute the Company Directory regularly.
  • Participate in community engagement initiatives and perform additional duties as assigned.

Qualifications:

  • High School Diploma or equivalent; a Bachelor's Degree is preferred.
  • 2 to 3 years of experience in an administrative role within a dynamic office environment.
  • Arizona Notary certification is a plus.
  • Typing speed of 65 WPM or higher.
  • Proficient in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint.
  • Excellent communication and customer service skills.
  • Strong organizational abilities with a keen attention to detail.
  • Able to thrive in a fast-paced setting while maintaining professionalism and confidentiality.
  • Team-oriented, willing to assist colleagues and contribute to a collaborative work atmosphere.

Physical Requirements:

This role primarily involves sedentary work, with occasional requirements to lift or move items weighing up to 25 pounds. Proficiency in using a computer keyboard is necessary. Professional attire and appearance are expected due to public interactions.

Travel Requirements:

This is a full-time, in-office position with potential for occasional errands outside the office. A valid driver's license and current vehicle insurance are required.

Landsea Homes is committed to equal employment opportunities. Candidates must be authorized to work in the United States.