Administrative Support Specialist

4 weeks ago


Scottsdale, Arizona, United States Angela Scribe Full time
Job Title: Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our team at Angela Scribe. The ideal candidate will be responsible for managing a variety of administrative tasks to ensure efficiency across the department. This role requires excellent communication skills, multitasking capabilities, and the ability to work independently while supporting the team in a dynamic work environment.

Key Responsibilities:

Coordinate and maintain office supplies, organize files, and ensure a clean and efficient workspace.
Schedule appointments, arrange meetings, and manage calendars for team members and leadership.
Serve as the first point of contact for internal and external stakeholders, manage phone calls, emails, and other correspondence.
Enter, update, and maintain information in databases and spreadsheets with a high level of accuracy.
Coordinate travel, accommodations, and itineraries for team members as needed.
Assist in planning and organizing company events, team meetings, and special projects.
Track and reconcile expenses, prepare expense reports, and assist with budget management.

Qualifications:

Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Communication Skills: Excellent written and verbal communication skills.
Organizational Skills: Strong organizational and time-management abilities with attention to detail.
Interpersonal Skills: Ability to work well both independently and in a team environment.
Problem-Solving Skills: Demonstrated ability to handle complex situations and prioritize tasks effectively.

Benefits:

Competitive salary
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays

Job Posted by Angela Scribe

  • Scottsdale, Arizona, United States SPS PoolCare Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an Administrative Support Specialist to join our team at SPS PoolCare. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including coordinating travel, scheduling meetings, and maintaining office supplies.Key...


  • Scottsdale, Arizona, United States City of Scottsdale, AZ Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the City of Scottsdale, AZ. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service to internal and external clients, responding to citizen inquiries and issues, and performing a wide range of...


  • Scottsdale, Arizona, United States City of Scottsdale, AZ Full time

    Job Summary:The City of Scottsdale is seeking a highly skilled Administrative Support Specialist to join our team. As a key member of our facilities department, you will be responsible for creating and dispatching facilities work orders and processing AZ-811 locate tickets.Key Responsibilities:Creates and dispatches facilities work orders and processes...


  • Scottsdale, Arizona, United States Flexcare Infusion Center OKC LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Flexcare Infusion Center OKC LLC. The successful candidate will be responsible for providing exceptional administrative support to our medical team, ensuring seamless day-to-day operations, and maintaining a positive and professional work...


  • Scottsdale, Arizona, United States City of Scottsdale, AZ Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Aide to join our team at the City of Scottsdale, AZ. As an Administrative Aide, you will be responsible for providing exceptional customer service to internal and external clients, responding to their inquiries and resolving their issues efficiently.Key ResponsibilitiesProvide...


  • Scottsdale, Arizona, United States The Management Trust Full time

    Job Title: Community Support SpecialistWe are seeking a highly organized and detail-oriented Community Support Specialist to join our team at The Management Trust. As a key member of our community management team, you will provide exceptional customer service and administrative support to internal and external clients.Key Responsibilities:Provide customer...

  • IT Support Specialist

    1 month ago


    Scottsdale, Arizona, United States Red Knight Solutions, LLC Full time

    Job Title: IT Field Support Technician_ScottsdaleAt Red Knight Solutions, LLC, we're committed to partnering with you to find the right position for your future. Our SWAT team approach is based on our ability to align your expertise with our clients' needs to forge long-lasting partnerships.Job Summary:We're seeking a regular Field Specialist to join our...


  • Scottsdale, Arizona, United States The Management Association, Inc. Full time

    Job DescriptionThe Management Trust is a community association management company that values integrity, trust, experience, and support. We are seeking a highly organized and detail-oriented Community Support Specialist to provide exceptional customer service and administrative support to our internal and external clients.Key Responsibilities:Provide timely...


  • Scottsdale, Arizona, United States Gurstel Chargo Full time

    Job Summary:As a Legal Administrative Assistant at Gurstel Law Firm, P.C., you will be responsible for performing a variety of tasks, including document management, data entry, and general clerical duties. Your primary goal will be to support the litigation team by maintaining accurate records, generating pleadings, and filing documents with the courts.Key...


  • Scottsdale, Arizona, United States The Management Trust Full time

    Job Title: Community Support SpecialistJob Summary:The Management Trust is seeking a highly organized and detail-oriented Community Support Specialist to provide exceptional customer service and administrative support to internal and external clients. As a key member of our team, you will be responsible for managing complex work orders, architectural review...


  • Scottsdale, Arizona, United States The Management Trust Full time

    Job Summary:The Management Trust is seeking a highly skilled Community Support Specialist to join our team. As a key member of our support staff, you will be responsible for providing exceptional customer service and administrative support to both internal and external clients.Key Responsibilities:Provide exceptional customer service and support to internal...


  • Scottsdale, Arizona, United States Rezolut Full time

    Job OverviewRezolut Imaging is seeking a highly organized and detail-oriented Medical Administrative Specialist to support our team.Key Responsibilities:Accurately input patient information into our RIS system.Ensure seamless image transfer between Assured PACS and Radiologist workstations.Respond promptly to incoming office phone calls.Schedule appointments...


  • Scottsdale, Arizona, United States HonorHealth Full time

    Job SummaryThe Biomedical Engineering Support Specialist provides administrative and coordination support to the service line. This role prioritizes work volume among various functional areas according to service line needs, including management of regulatory documentation, financial reconciliation, and coordination of operational needs. The ideal candidate...


  • Scottsdale, Arizona, United States Aegis Therapies Full time

    **Unlock Your Potential in Healthcare**Aegis Therapies is committed to providing exceptional care and support to our patients. We are seeking a skilled and compassionate Healthcare Support Specialist to join our team.As a Healthcare Support Specialist, you will play a vital role in supporting our rehabilitation team, including physical, occupational, and...


  • Scottsdale, Arizona, United States National PEO Full time

    Job SummaryNational PEO is a professional employer organization that offers human resources consulting, payroll processing, benefits administration, and workers' compensation services to its clients. We are seeking a skilled IT Systems and Software Support Specialist to join our team.Key ResponsibilitiesProvide technical support for IT systems and software...

  • IT Support Specialist

    4 weeks ago


    Scottsdale, Arizona, United States Hamilton Barnes 🌳 Full time

    We are seeking a skilled IT Support Specialist to join our team at Hamilton Barnes in North Phoenix. This is a permanent onsite position in Scottsdale, AZ.The IT Support Specialist will be responsible for ensuring the integrity of customer and internal systems, including customer-facing hosted and cloud environments, as well as providing technical assistance...


  • Scottsdale, Arizona, United States Trajan Wealth LLC Full time

    Job Opportunity at Trajan Wealth LLCWe are seeking a highly skilled and detail-oriented Client Services Administrative Assistant to join our team at Trajan Wealth LLC.The ideal candidate will provide administrative support to our Client Services Specialists, ensuring accurate data entry into our CRM system, and delivering exceptional customer service to our...


  • Scottsdale, Arizona, United States TPI Composites Full time

    Job Summary:The IT Infrastructure Support Specialist will provide maintenance of the computer desktop environment by analyzing requirements, resolving problems, installing hardware and software solutions, and supporting the internal IT Helpdesk.You will handle administration and internal support of the Company's PCs, printers, servers, and related equipment....


  • Scottsdale, Arizona, United States Healthcare Outcomes Performance Company Full time

    Key Responsibilities:As a member of the Healthcare Outcomes Performance Company team, the Clinical Support Specialist will facilitate communication between patients and healthcare providers. This involves collecting and sharing pertinent information with the provider, receiving and acting on directives, and preparing patients for visits.Key Skills:Effective...


  • Scottsdale, Arizona, United States TEKsystems Full time

    At Teksystems, we are seeking a highly skilled and motivated Help Desk Professional to join our team as a Hybrid Support Specialist. In this role, you will be responsible for providing exceptional customer service and technical support to our clients through a combination of on-site and remote work.Job DescriptionAs a Hybrid Support Specialist, you will work...