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Executive Assistant to Agent

1 month ago

Philadelphia, Pennsylvania, United States Erica Bantom Martin - State Farm Agent Full time
Job Title: Executive Assistant to Agent

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Agent. The ideal candidate will have a strong ability to multitask, prioritize tasks, and maintain confidentiality.

Key Responsibilities:
  • Manage the Agent's calendar, including scheduling appointments and prioritizing tasks
  • Provide administrative support, including writing and editing emails, drafting memos, and preparing communications
  • Schedule meetings and appointments, and prepare materials for meetings
  • Develop and implement systems and procedures for the Agent's activities
  • Provide high-level, confidential support to the Agent
  • Manage content creation for social media channels and analytics, CRM systems as needed
  • Manage pre and post-event logistics, including travel and product sales at engagements
  • Welcoming visitors and directing them to the appropriate department
  • Facilitating and following up on sales and appointments
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Travel and event arrangements for the Agent
  • Personal duties for the Agent as assigned
Requirements:
  • Minimum 2 years of administrative experience
  • Able to travel to all parts of the US and/or International
  • Flexibility, dependability, and adaptability
  • Excellent oral, written, and interpersonal communication skills
  • Excellent organizational skills and ability to process and manage projects in a fast-paced environment
  • Discretion and trustworthiness
  • Driven, Professional, Proactive; takes initiative and autonomous worker
  • Quick thinker; creative
  • Self-motivated, results-oriented and strong attention to detail
Preferred Qualifications:
  • Proven ability to work in a fast-paced, always-changing environment
  • Strong computer skills, MS Word, Excel, and PowerPoint
  • Detail-oriented with a strong attention to detail
  • Ability to work independently to meet deadlines
  • Strong problem-solving ability
  • Ability to read, write, and communicate in the English language
Benefits:
  • Flexible schedule
  • Paid time off
  • Professional development assistance
Work Location:

Hybrid remote in Philadelphia, PA 19146

We are an equal opportunity employer and welcome applications from diverse candidates.