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Administrative Office Coordinator
2 months ago
We are in search of a dedicated and skilled individual to fulfill the role of Office Manager within the Civil, Environmental, and Architectural Engineering department. This position demands a highly organized professional capable of managing various administrative and operational responsibilities.
Key Responsibilities
1. Academic and Student Support (25%)
Student Progress Monitoring: Supervise and coordinate degree progress evaluations, graduation documentation, academic advising data, course permissions, and student feedback through the university's online systems.
Student Enrollment Management: Oversee student lists for enrollment periods, assign mentors to undergraduates, and communicate essential graduation and examination requirements to senior students.
2. Scheduling and Coordination (20%)
Class and Room Management: Organize and update class schedules for future semesters, manage room assignments using university scheduling tools, and collaborate with other schedulers to secure venues for new courses.
Meeting Coordination: Assist in the scheduling and logistical arrangements for departmental meetings and oversee conference room bookings.
3. Administrative and Office Management (25%)
General Office Operations: Handle procurement of office supplies, manage shipping logistics, oversee mail operations, and maintain digital storage systems.
IT and Access Management: Ensure access to essential systems and maintain departmental inventory of equipment.
Financial Oversight: Administer a procurement card for departmental purchases and assist in tracking financial contributions to the department.
4. Event Planning and Management (10%)
Departmental Events: Plan and execute departmental events, manage RSVPs, coordinate catering services, document meeting outcomes, and ensure successful event execution.
5. Communications (10%)
Digital Presence Management: Update and maintain the department's website and manage its social media platforms.
Internal Communication Oversight: Supervise the management of the main office email communications.
6. Additional Duties (10%)
Supervise student assistants and support various departmental activities as assigned.
Position Requirements
This role requires on-site presence.
Required Qualifications
- High School Diploma or GED equivalency with four years of relevant office experience, or four years of post-secondary education.
- Proficiency in a PC/Windows environment, including MS Word, PowerPoint, and Excel.
- Strong written communication skills and meticulous attention to detail.
Preferred Qualifications
- Experience in event planning and office administration.
- Ability to work independently and manage time effectively.
Salary Range
$42,000 - $55,000; commensurate with experience.
Work Schedule
Monday to Friday, 8 AM to 5 PM.
Work Location
On-Site.
Disclaimer
The University of Kansas is committed to ensuring equal opportunity and prohibits discrimination based on various factors in its programs and activities.
