Administrative Support Specialist
12 hours ago
We are seeking an experienced Administrative Support Specialist to join our dynamic team at the KU School of Journalism. The successful candidate will provide administrative support to the Dean's Office, ensuring the smooth operation of our academic programs.
Key Responsibilities:
- Provide administrative support to the Dean's Office, including arranging meetings, preparing materials, and reserving conference rooms.
- Assist with travel arrangements, expenses, and reimbursements for academic concentration chairs and personnel.
- Liaise with Human Resources to ensure position descriptions are timely and accurate, and that policies are followed.
- Coordinate and provide support for school and academic events and activities.
- Draft and edit letters, reports, and other documents for support in the Dean's Office.
- Manage student travel arrangements and expenses, and serve as their primary contact.
- Serve as the primary contact for KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building.
- Help with front desk and Dean's Office duties.
- Manage and coordinate the collection and distribution of scholarship student thank you letters.
- Assist the communications coordinator with School publications, communications, and updates on the school's website.
Requirements:
- One year experience utilizing MS Office and general computer skills.
- Flexibility, strong interpersonal skills, ability to work as part of a team, as well as independently.
- Demonstrated organizational skills and attention to detail.
- Strong problem-solving skills.
- Excellent verbal and written communication skills.
- Experience supporting an executive-level position or in higher education.
- Thorough knowledge of the structure, policies and procedures of KU.
- Experience with event planning.
- Knowledge of Adobe products for creating and editing documents.
- Knowledge of software programs used at KU: FITC, Concur, Maximo, 25Live, and Zoom.
What We Offer:
The KU School of Journalism offers a dynamic and supportive work environment, with opportunities for professional growth and development. We are committed to diversity, equity, and inclusion, and strive to create a workplace that is welcoming and inclusive for all employees.
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