Administrative Assistant
19 hours ago
Hello MainlandLLC is a dynamic agency that specializes in storytelling and amplification. Our team is driven by a passion for creating impactful stories that resonate with our clients and their audiences. We believe in a full-circle approach to storytelling, where every aspect of the process is carefully considered to ensure maximum effectiveness.
Job SummaryWe are seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth and efficient operation of our office. This includes providing comprehensive administrative support, coordinating office activities, and assisting with client communications.
Key Responsibilities- Assist with daily office operations, including scheduling, correspondence, and filing systems.
- Maintain office supplies and equipment, ensuring everything is stocked and functional.
- Assist in the preparation of reports, presentations, and other documentation.
- Coordinate client meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available.
- Track project timelines and deliverables to ensure client scope is met.
- Run daily, weekly, and monthly reports in our client management system.
- Facilitate clear and effective communication between the office, clients, and other stakeholders.
- Prepare and distribute meeting notes, project updates, and other communications as needed.
- Maintain accurate client records and documentation.
- One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
- Proven experience in an administrative or office support role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Google Workspace.
- Ability to work independently and as part of a team.
- Attention to detail and a commitment to delivering high-quality work.
This is a part-time position, with 2 days per week in our Chicago office. Hours can range between 15 and 25 hours per week based on interest and responsibilities. We have a professional dress code and behavior standards, and we require a dedicated work area that is free from distractions.
CompensationThis position pays between $20-25 per hour depending on experience.
EquipmentYou will need to have a computer with fast internet access, where you can participate in video and phone calls as well as complete work. We have a bring-your-own-device policy and compensate up to $1,000 per year for computer, internet, and phone use.
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