Executive Assistant to the Chief Operating Officer

3 days ago

New York, New York, United States Juno Search Partners Full time

We are seeking a highly organized and detail-oriented administrative professional to serve as an Executive Assistant to our Chief Operating Officer in Bergen County, NJ.

Key Responsibilities:

  • Coordinate the Chief Operating Officer's calendar, schedule, and communicate with their direct reports in several time zones.
  • Manage the executive's email in Outlook by organizing, drafting responses, and reading threads for action items.
  • Attend meetings and take meeting minutes for the executive.
  • Handle project management tasks by creating and maintaining internal workflows, following up with internal and/or external parties, and using software applications to do so.
  • Coordinate occasional travel arrangements for international/domestic trips, including flights, lodging, and expense reports.
  • Welcome guests into the office and field calls for the executive.

Requirements:

  • Minimum of three years of administrative and executive support experience.
  • Bachelor's degree is preferred.
  • Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
  • Bilingual with English and Spanish is preferred.
  • Experienced with project management and project management software, such as ClickUp.
  • Strong organizational and time management skills.
  • Superb communication and written communication skills.
  • Ability to exercise great judgment and prioritize workflows.
  • Takes initiative and proactive.
  • Solution-driven problem-solving abilities.

Juno Search Partners is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law.

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