Administrative Services Coordinator

4 hours ago

Bend, Oregon, United States COCC Full time
Job Description for Administrative Assistant

At Central Oregon Community College (COCC), we are seeking a highly skilled and organized Administrative Assistant to join our Science Department team. As a key member of our team, you will play a vital role in providing exceptional administrative support to our faculty and staff, ensuring the smooth operation of our department.



Key Responsibilities


  • Coordinate and manage the department's schedules, including class schedules, classroom assignments, and footnotes for all courses offered by the department.
  • Collect and maintain class syllabi for each term.
  • Onboard new faculty members, including setting up office assignments and ensuring they are familiar with college and department procedures.
  • Order and maintain departmental office supplies and equipment.
  • Manage the Science Building's copiers, printers, paper stock, and mail room.
  • Submit service requests for building maintenance needs.
  • Update and maintain faculty and staff office signage and mailboxes.
  • Prepare and process confidential student evaluations and full-time, part-time, and adjunct faculty instructional loads quarterly.
  • Track and maintain faculty loads, leaves, teaching substitutions, and meeting stipends.
  • Support faculty in preparing fiscal accounts payable forms and administrative travel reimbursements.
  • Solicit and process textbook orders for scheduled courses each quarter.
  • Maintain accurate fiscal records for the Science Office budget center.
  • Perform other essential functions as assigned to support the overall objective of the position.


Requirements

We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills. The ideal candidate will have:




  • An associate's degree or equivalent college-level coursework.
  • At least two years of comprehensive office experience, employing effective skills in organization, budgeting, interpersonal communication, and computer-based technology.
  • Knowledge of Banner and instructional support processes is a plus.
  • Experience working in a community college, school district, or public entity is also desirable.


We offer a competitive salary and exceptional benefits package, including a comprehensive health insurance plan, retirement plan, and generous paid time off. If you are a motivated and organized individual looking for a challenging and rewarding role, please submit your application.



Central Oregon Community College is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and supportive work environment that values diversity, equity, and inclusion.

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