Assistant Property Manager

4 weeks ago

Tampa FL USA, United States Php Management Full time
Assistant Property Manager - Onsite

Php Management is seeking an experienced Assistant Property Manager to join our team in Tampa, FL. As an Assistant Property Manager, you will provide administrative, financial, and operational support to our Property Manager, ensuring the smooth operation of our condominium community.

Responsibilities:
  • Assist the Property Manager in various administrative tasks, including reporting, compliance, and vendor management.
  • Oversee day-to-day operations, including facilities management, financial management, and administration.
  • Provide exceptional customer service and represent Php Management with professionalism.
  • Manage staff, oversee performance, approve payroll, and provide coaching and feedback.
  • Maintain and organize activity logs, incident reports, and vendor information.
  • Collect HOA payments, send delinquency notices, and prepare new resident packages.
  • Oversee security systems, incident investigations, and maintain the association's website.
  • Manage architectural change requests and ensure compliance.
  • Assist with special administrative tasks, including report preparation and vendor invoice reconciliation.
  • Oversee site projects, committees, and staff scheduling, while maintaining payroll timesheets.
Qualifications:
  • High school diploma required.
  • A minimum of two years of experience in community management or a similar business role is preferred.
  • Familiarity with high-rise/condo life safety systems is strongly preferred.
  • Proficiency in Microsoft Office Suite, including SharePoint, Excel, Word, Outlook, and PowerPoint.
  • Experience maintaining websites is desired, and knowledge of BuildingLink is a plus.
Benefits:
  • 401(k) with matching.
  • Health, dental, vision, and life insurance.
  • Paid time off.
Requirements:
  • Working knowledge of statutes for assigned Condominium or Homeowner Association type.
  • Excellent written and verbal communication skills, with the ability to articulate complex ideas.
  • Proven ability to multitask and manage priorities efficiently in a dynamic environment.
  • Strong initiative, problem-solving skills, and a proactive approach to continuous improvement.
  • Project management and leadership skills, especially supervising on-site personnel.
  • Proficient in Microsoft Office Applications and tech-savvy in leveraging tools for administrative efficiency.
Education and Experience:
  • LCAM Certification in accordance with Florida state laws.
  • 2-3 years of relevant experience in community association management.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate the unique backgrounds, perspectives, and talents of all employees, creating an environment where everyone feels valued, respected, and empowered. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations.

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