Assistant Property Manager Onsite

3 weeks ago


Tampa FL USA, United States Php Management Full time
Job Title: Assistant Property Manager Onsite

About the Role:

We are seeking an experienced Assistant Property Manager to join our team at Php Management. As an Assistant Property Manager, you will support the Property Manager in various administrative, financial, and operational tasks while ensuring our property runs smoothly.

Responsibilities:

- In the absence of the Property Manager, you will take charge of the day-to-day operations, including ensuring compliance with all reporting requirements as outlined in the Management Services Agreement.
- You will meet requirements outlined in Florida Statute 718.
- You will solicit, review, and compile bid analysis sheets for community projects and maintenance.
- You will draft Requests for Proposals (RFPs) to ensure comparable vendor data for large projects.
- You will investigate and report all property damage, personal injury, and work-related accidents in a timely manner.
- You will act as a liaison with legal counsel and vendors to ensure the smooth conduct of Association business.
- You will manage staff, oversee performance, approve payroll, and provide coaching and feedback.
- You will maintain and organize activity logs, incident reports, and vendor information for review by the Property Manager.
- You will collect HOA payments, send delinquency notices, and prepare new resident packages.
- You will oversee security systems, incident investigations, and maintaining the association's website.
- You will manage architectural change requests and ensure compliance.
- You will assist with special administrative tasks, including report preparation and vendor invoice reconciliation.
- You will oversee site projects, committees, and staff scheduling, while maintaining payroll timesheets.
- You will fill in for front desk shifts as needed and monitor emergency response systems when applicable.

Supervisory Responsibilities:

You will manage a frontline team including Maintenance, Front Desk, and Housekeeping staff. Responsibilities include interviewing, hiring, training, and mentoring employees, as well as overseeing performance, addressing concerns, and resolving issues.

Qualifications:

- High school diploma required.
- A minimum of two years of experience in community management or a similar business role is preferred.
- Familiarity with high-rise/condo life safety systems (fire suppression, generators, chillers, etc.) is strongly preferred.
- Proficiency in Microsoft Office Suite, including SharePoint, Excel, Word, Outlook, and PowerPoint.
- Experience maintaining websites is desired, and knowledge of BuildingLink is a plus.
- Valid Driver's License required.

Benefits:

- 401(k) with matching
- Health, dental, vision, and life insurance
- Paid time off

Work Schedule:

Monday to Friday

Work Location:

In person

About Php Management:

We are a full-service association management company providing services in the areas of facilities management, financial management, and administration. We are committed to fostering a diverse and inclusive workplace and celebrate the unique backgrounds, perspectives, and talents of all employees.

How to Apply:

If you are a motivated and experienced professional looking for a new challenge, please submit your application to us.

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