Executive Assistant

6 days ago

Anaheim, California, United States FSO SKILLED PERSONNEL Full time
Job Description

Job Summary:

The Executive Assistant provides high-level administrative support to the CEO, ensuring the smooth operation of the office and the successful execution of the CEO's duties. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Provide administrative support to the CEO, including scheduling appointments, preparing reports, and maintaining records.
  • Manage the CEO's calendar, ensuring timely and accurate scheduling of appointments and meetings.
  • Prepare and edit documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Manage the CEO's email and correspondence, ensuring timely and professional responses.
  • Develop and maintain relationships with external stakeholders, including vendors, clients, and partners.
  • Provide support for special projects and events, including planning, coordination, and execution.
  • Maintain confidentiality and discretion when handling sensitive or confidential information.

Requirements:

  • 5-10 years of experience in an administrative capacity.
  • Advanced computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Visio, and Outlook).
  • Excellent communication and interpersonal skills.
  • Ability to work independently with minimal supervision.
  • Strong organizational and time management skills.
  • Ability to maintain confidentiality and discretion.

Physical Requirements:

  • Frequently remains in a stationary position and occasionally traverses locations.
  • Constantly operates equipment, computers, or tools.
  • Occasionally extends body, arms, or hands as needed to perform essential duties and responsibilities.
  • Constantly speaks, communicates, interprets, or exchanges information accurately.
  • Constantly perceives objects over moderate or long distances, with or without accommodation.
  • Constantly moves, transports, and positions objects weighing up to 25 pounds.

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