Administrative Support Specialist

4 days ago


Dallas, Texas, United States Dallas Independent School District Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Dallas Independent School District. The successful candidate will provide administrative support to the Director, ensuring adherence to guidelines and interventions related to state and federal accountability.

Key Responsibilities
  • Administrative Support: Provide diversified assistance to the Director, ensuring adherence to guidelines and interventions as it pertains to state and federal accountability and oversee the day-to-day operations of the office.
  • Reporting and Presentations: Prepare reports and presentation materials to support the Director's efforts.
  • Correspondence and Scheduling: Receive and respond to correspondence, direct visitors, and schedule meetings as needed.
  • Accountability and Compliance: Ensure reports, applications, and state and federal mandated evaluations, department-related documents, board documents, sanctions, and appeals are submitted to the State Office for school accountability.
  • Feedback and Communication: Provide regular feedback to the Director regarding the status of federal and state accountability processes, sanctions, and procedures.
  • Document Processing: Assist in the processing of documents pertaining to state and federal accountability as well as adherence to guidelines and timelines in their completion.
  • Notification and Record-Keeping: Ensure timely notification of department staff regarding issues relating to federal and state accountability policies, procedures, and practice. Maintain daily attendance records and submit monthly payroll on Oracle.
  • Office Operations: Prepare requisitions for office materials, monitor available funds, verify the receipt of materials, and generate budget reports as requested.
  • Customer Service: Answer incoming calls, take reliable messages, and route to appropriate staff, and provide general information to employees, parents, and the public.
  • Additional Tasks: Perform all other tasks and duties as assigned.
Requirements
  • Education: Accredited High School Diploma or equivalent (U.S.A equivalency) required; Associate's degree preferred.
  • Experience: Four (4) years of directly related experience; school district experience preferred.
  • Skills: Proficiency in keyboarding, word processing, spreadsheets, and file maintenance. Demonstrated organizational, prioritization, communication, customer service, and interpersonal skills required to achieve the goals of the position.
  • Interpersonal Skills: Ability to effectively interact with all levels of district personnel and the public.


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