Administrative Support Specialist

2 weeks ago


Lewisville, Texas, United States Denton County Full time
Position Overview:
The Administrative Support Specialist is responsible for performing essential clerical, administrative, and secretarial functions within a designated department.

Key Responsibilities:
  • Responds to telephone inquiries and welcomes visitors; provides information or directs questions to the appropriate staff; manages incoming calls and records messages; addresses emails and faxes as needed.
  • Utilizes computerized data entry systems and various document processing and management software to input, store, and retrieve information; maintains accurate files and records; scans and duplicates documents as required.
  • Handles incoming and outgoing correspondence, including preparing photocopies and organizing materials; distributes mail to the relevant department or personnel.
  • Balances cash drawers daily and prepares related financial reports on a regular basis.
  • Oversees the registration and titling of motor vehicles; processes renewals of registrations; generates daily reports.
  • Collects property taxes and accurately posts payments as necessary.
  • Assists in the distribution of disability placards, license plates, and specialty plates.
  • Manages public inquiries via phone, processes renewal and title correspondence, and accepts payments from the public, including tax payments and vehicle inventory taxes.
  • Calculates and adjusts accounts in accordance with court orders.
  • Processes dealer transactions for the titling of sold and leased vehicles.
  • Oversees clerical tasks related to the collection of ad valorem taxes, maintaining inventory, issuing temporary tags, and distributing handicap placards.
  • Performs additional related duties as assigned.

Minimum Qualifications:
High School Diploma or GED and at least one year of experience in a relevant field; or an equivalent combination of education and experience is required. Completion of some college-level coursework is preferred. Specific certifications related to the area of assignment may be necessary for this role.

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