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Administrative Support Specialist
2 months ago
The Administrative Support Specialist performs essential clerical, administrative, and secretarial functions within a designated department.
Key Responsibilities:
- Responds to telephone inquiries and welcomes visitors; provides information or directs inquiries to the appropriate personnel; manages incoming calls and records messages; addresses emails and faxes as needed.
- Utilizes computerized data entry systems and various word processing and file management software to input, store, and retrieve information; maintains relevant files and records; scans and duplicates documents as required; ensures files are comprehensive and precise.
- Handles incoming and outgoing correspondence, including preparing photocopies and organizing materials; distributes mail to the appropriate department or individual.
- Manages daily cash drawer reconciliation and prepares associated reports on a regular basis.
- Supervises the registration and titling of motor vehicles; processes registration renewals; generates daily reports.
- Collects property taxes; accurately posts property tax information as necessary.
- Assists in the distribution of disability placards, license plates, and specialty license plates.
- Manages public inquiries via phone, processes renewal and title correspondence, and accepts payments from the public, including tax payments and vehicle inventory tax.
- Calculates and adjusts accounts in accordance with court orders.
- Processes dealer documentation for the titling of sold and leased vehicles.
- Oversees clerical tasks related to the collection of ad valorem and tax payments, maintaining inventory, issuing temporary tags, and distributing handicap placards.
Performs additional related duties as assigned.
Minimum Qualifications:
High School Diploma or GED with a minimum of one year of experience in a related field; or an equivalent combination of education and relevant experience is required. Completion of some college-level coursework is preferred. Specific certifications related to the area of assignment may be necessary for this role.
