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Administrative Support Specialist

2 months ago

Lewisville, Texas, United States Denton County Full time
Position Overview:
The Administrative Support Specialist plays a crucial role in delivering specialized clerical, administrative, and secretarial services within a designated department.

Key Responsibilities:
  • Responds to telephone inquiries and welcomes visitors; provides information or directs requests to the appropriate staff; manages incoming calls and records messages; addresses emails and faxes as needed.
  • Utilizes data entry systems and various software applications to input, maintain, and retrieve information; ensures that files and records are accurate and up-to-date; performs scanning and copying of documents as required.
  • Handles incoming and outgoing correspondence, including preparing copies and organizing materials; distributes mail to the relevant department or personnel.
  • Manages daily cash drawer reconciliations and prepares related financial reports on a regular basis.
  • Supervises the registration and titling of motor vehicles; processes registration renewals and generates daily reports.
  • Collects property taxes and ensures accurate posting of tax payments as necessary.
  • Assists in the distribution of disability placards, license plates, and specialty tags.
  • Manages public inquiries via phone, processes renewal and title mail, and accepts various payments from the public, including tax and vehicle-related payments.
  • Calculates and adjusts accounts in accordance with court orders.
  • Handles dealer transactions for the titling of sold and leased vehicles.
  • Oversees clerical tasks related to the collection of ad valorem taxes, inventory management, issuance of temporary tags, and handicap placards.

Performs additional related duties as assigned.


Minimum Qualifications:

High School Diploma or GED with at least one year of relevant experience; or an equivalent combination of education and experience is required. Completion of some college coursework is preferred. Specific certifications related to the area of assignment may be necessary for this role.