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Administrative Services Manager

2 months ago

Minneapolis, Minnesota, United States Beacon Hill Full time
Office Manager

We are seeking an experienced Office Manager to join our team at Beacon Hill. This role focuses on bookkeeping and accounting, as well as office administration, vendor management, and HR duties.

Key Responsibilities:
  • Administer billing, collections, and client payments
  • Maintain general ledger, accounts receivable/payable, and cash flow
  • Prepare financial reports with outside accountant
  • Manage accounts receivable and collections
  • Prepare and update budgets and financial reports
  • Ensure daily bank deposits and manage expense reimbursements
  • Vendor account management and accounts payable
Office Administration:
  • Update office policies and procedures
  • Manage landlord, vendor, and supplier relationships
  • Ensure cost-effectiveness and manage expenses
  • Troubleshoot IT issues with vendors
  • Oversee document management system (NetDocuments)
  • Handle supply inventory and purchasing
Qualifications:
  • 3+ years of experience as an Office Manager, preferably in a law firm
  • Strong time management, multitasking, and organizational skills
  • Excellent communication and interpersonal abilities
  • Professional demeanor and attention to detail
  • Bachelor's or Associate's degree or equivalent experience

This role is fully onsite in Minneapolis, Minnesota.