Administrative Assistant to Executive Leadership
2 days ago
Job Overview:
We are seeking a highly skilled Administrative Assistant to Executive Leadership to provide exceptional support to our executive team. Located in Irving, TX, this full-time position requires local candidates only and offers a competitive salary of $18/hour (40 hours/week) with overtime paid at Time and a Half.
About the Role:
The Administrative Assistant to Executive Leadership provides administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation. This role requires previous experience and may necessitate additional training specific to our corporate culture and procedures.
Key Responsibilities:
- Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, and report preparation.
- Track department budgets and assist in meeting planning and preparation.
- Manage the Director's calendar, including travel arrangements and coordinating meetings.
- Handle routine mail or inquiries and set priorities to assigned projects.
- Maintain accurate calendars of appointments, meetings, and due dates for executives.
- Coordinate meetings and events, including scheduling rooms and meals, both onsite and offsite.
- Manage IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
- Assist in onboarding new hires and provide ancillary support for team members, including assisting project managers.
Requirements:
- Previous experience as an executive administrative assistant or in a similar role.
- Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
- Strong organizational and time management skills.
- Ability to function with minimal supervision and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Familiarity with corporate culture and procedures.
- Experience coordinating meetings and events.
- Knowledge of IT request management and budget tracking preferred.
- Experience with onboarding new hires and providing support to team members.
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