Administrative Assistant to Executive Leadership

2 days ago


Irving, Texas, United States Blue Star Partners, LLC Full time

Job Overview:

We are seeking a highly skilled Administrative Assistant to Executive Leadership to provide exceptional support to our executive team. Located in Irving, TX, this full-time position requires local candidates only and offers a competitive salary of $18/hour (40 hours/week) with overtime paid at Time and a Half.

About the Role:

The Administrative Assistant to Executive Leadership provides administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets, and meeting planning/preparation. This role requires previous experience and may necessitate additional training specific to our corporate culture and procedures.

Key Responsibilities:

  • Provide administrative support to executive-level management, including meeting scheduling, travel arrangements, correspondence, and report preparation.
  • Track department budgets and assist in meeting planning and preparation.
  • Manage the Director's calendar, including travel arrangements and coordinating meetings.
  • Handle routine mail or inquiries and set priorities to assigned projects.
  • Maintain accurate calendars of appointments, meetings, and due dates for executives.
  • Coordinate meetings and events, including scheduling rooms and meals, both onsite and offsite.
  • Manage IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
  • Assist in onboarding new hires and provide ancillary support for team members, including assisting project managers.

Requirements:

  • Previous experience as an executive administrative assistant or in a similar role.
  • Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
  • Strong organizational and time management skills.
  • Ability to function with minimal supervision and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Familiarity with corporate culture and procedures.
  • Experience coordinating meetings and events.
  • Knowledge of IT request management and budget tracking preferred.
  • Experience with onboarding new hires and providing support to team members.


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