Executive Office Coordinator
3 days ago
We are seeking a detail-oriented and organized Executive Office Coordinator to join our team in Irving, TX. As a key member of our executive support team, you will provide exceptional administrative support to our executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, and more.
About the Role:
The Executive Office Coordinator is responsible for providing administrative support to executive-level management, including:
- Scheduling meetings and making travel arrangements.
- Preparing reports and tracking department budgets.
- Managing the Director's calendar and coordinating meetings.
- Handling routine mail and inquiries, and setting priorities to assigned projects.
- Maintaining accurate calendars of appointments, meetings, and due dates for executives.
- Coordinating meetings and events, including scheduling rooms and meals, both onsite and offsite.
- Managing IT requests, budgets, org charts, headcount allocation, and ordering office supplies.
- Assisting in onboarding new hires and providing ancillary support for team members, including assisting project managers.
Requirements:
- Previous experience as an executive administrative assistant or in a similar role.
- Proficiency in Office Suite applications such as Outlook, Excel, Word, and PowerPoint.
- Strong organizational and time management skills.
- Ability to function with minimal supervision and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Familiarity with corporate culture and procedures.
- Experience coordinating meetings and events.
- Knowledge of IT request management and budget tracking preferred.
- Experience with onboarding new hires and providing support to team members.
Estimated Salary: $72,000/year ($18/hour x 40 hours/week). Overtime paid at Time and a Half.
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