Property Administrator

4 weeks ago

Washington, Washington, D.C., United States Lincoln Property Company Full time
About the Role

Lincoln Property Company is seeking a highly organized and detail-oriented Property Administrator to join our team. As a key member of our property management team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our properties.

Key Responsibilities
  • Respond promptly to tenant concerns and requests, providing timely and effective solutions.
  • Monitor tenant service requests to completion, conducting thorough follow-up and preparing detailed work order reports as required.
  • Facilitate conference room reservation requests and maintain accurate records.
  • Develop and implement a new tenant transition program to ensure seamless onboarding.
  • Maintain building and tenant signage, ensuring accuracy and compliance.
  • Process work order billing and prepare uploads for service requests from the work order system to accounting software.
  • Manage accounts receivable, processing tenant cash receipts through accounting software.
  • Process invoice payments via Avid Electronic Pay System and prepare management fee calculations.
  • Maintain purchase order tracking spreadsheets and distribute reports to building staff.
  • Respond to vendor requests and concerns, exercising sound judgment and creativity in problem-solving.
  • Review received certificates for accuracy and conduct follow-up communication for inaccuracies or missing certificates.
  • Maintain tracking reports and distribute to building staff, ensuring constant accuracy of tenant roster, email distribution lists, emergency contact lists, and other important building information.
  • Distribute documents via Adobe Sign and perform other duties as requested.
Requirements
  • Candidates should possess a high level of energy, drive, and initiative in pursuing job goals.
  • Strong organizational skills, with the ability to self-start and multitask.
  • Advanced oral and written communication skills, with the ability to exercise sound judgment and creativity in problem-solving.
  • A strong work ethic and positive attitude, with the ability to manage workload commitments effectively and handle deadlines under pressure.
  • Ability to work independently or as part of a team, with a strong attention to detail and proficiency in Microsoft Office.
  • MRI/JDE/Yardi software experience is a plus.
About Lincoln Property Company

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers. We support the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

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