Invoicing Coordinator
2 weeks ago
Company Overview
Coffman Engineers, Inc. is a leading engineering firm providing comprehensive services across various sectors, including commercial, institutional, and industrial projects. With a strong presence in over 22 locations, we pride ourselves on our innovative approach and commitment to excellence.
Position Summary
We are currently seeking a full-time Invoicing Coordinator with a minimum of five years of relevant experience. This role is essential in managing the invoicing process, ensuring precision and effectiveness in generating invoices, while fostering robust relationships with Project Managers, clients, and internal teams. The position involves addressing intricate billing challenges and effectively communicating detailed information to both clients and project management personnel.
Key Responsibilities
- Oversee the complete billing process for projects within the Southeast Region.
- Prepare and present monthly draft invoices for review by Project Managers and General Managers, making revisions as necessary.
- Investigate and resolve any billing inquiries or issues raised by clients or staff.
- Ensure all client invoicing documentation is thorough and meets processing requirements.
- Monitor and pursue accounts receivable to maintain cash flow.
- Administer the setup of new projects within the accounting system.
- Maintain organized project billing files.
- Assist project managers with reporting and provide various reports to management as needed.
- Collaborate with project managers on budget maintenance for projects.
- Ensure all invoicing documents from subcontractors are complete and ready for processing.
- Engage in additional tasks such as accounts payable, check deposits, and cash disbursement journal activities.
Qualifications
To be successful in this role, candidates should possess the following qualifications:
- A Bachelor's degree in Accounting, Finance, or a related field is preferred.
- A minimum of 5 years of billing or accounting experience in an engineering, consulting, or project-based environment is required.
- Certification in billing or accounting is preferred.
- Familiarity with BST and FileMaker Pro is advantageous.
- Strong understanding of billing procedures, regulations, and best practices.
- Ability to manage time effectively and prioritize tasks to meet deadlines.
- Excellent written and verbal communication skills.
- Commitment to delivering high-quality work and exceptional customer service.
- Demonstrated interpersonal skills and the ability to communicate effectively with clients and staff.
- Detail-oriented mindset in a fast-paced work environment.
- Proficiency in data collection and analysis.
Work Environment
This position offers a hybrid work arrangement, allowing for a combination of in-office and remote work days.
Why Join Us?
At Coffman Engineers, we foster a unique culture that values creativity and collaboration. Our employees enjoy a supportive environment that encourages professional growth and personal development. We offer comprehensive benefits, including a flexible PTO program, to ensure a balanced work-life experience.
Application Process
Interested candidates are encouraged to apply online. We are committed to providing reasonable accommodations for applicants who may need assistance during the application process.
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