Office Coordinator

4 days ago

Denver, Colorado, United States Dormer Harpring, LLC Full time
About Dormer Harpring:
We are a dynamic and forward-thinking plaintiffs' personal injury firm dedicated to fostering a healthy work-life balance. Our collaborative environment encourages self-starters to thrive while valuing teamwork and open communication.

Job Summary:
The Office Assistant will play a pivotal role in ensuring the smooth operation of day-to-day office tasks while contributing to the firm's marketing efforts. This dual role requires strong organizational skills, attention to detail, and the ability to assist in creating and executing marketing strategies.

Key Responsibilities:

  • Manage daily office operations, including mail sorting, guest greeting, and file organization.
  • Maintain office supplies and ensure office spaces are organized and functional.
  • Perform routine office care activities such as dishwasher unloading and bathroom supply restocking.
  • Coordinate internal events and meetings as needed.
  • Provide administrative support to attorneys and other staff as required.
  • Answer phone calls that overflow from Reception.
  • Backup intake specialists during the beginning stages of a new potential case.

Marketing Support:

  • Assist in executing marketing campaigns, including email marketing, social media, and content creation.
  • Help maintain and update the firm's website and social media profiles, including assisting with blog posts and settlement/verdict announcements.
  • Coordinate with external vendors for marketing materials (e.g., printers, designers).
  • Track and report on marketing performance using basic metrics and analytics tools such as leads data from call-tracking, website traffic, or ROI on individual marketing campaigns.
  • Assist with data entry projects.
  • Establish and nurture community outreach programs that connect Dormer Harpring to relevant causes in the Denver community.
  • Help the marketing team achieve quarterly goals such as the number of signed cases, new client referrals, and Google reviews.

Requirements:

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Basic understanding of marketing principles and social media platforms.
  • Familiarity with office software (e.g., FileVine, LeadDocket, Adobe Acrobat, Google Suite) and marketing tools (Canva, Levitate, Meta) is a plus, but not required.
  • Comfort with learning new software is necessary.
  • Ability to work independently while also collaborating with the team.
  • Previous experience in an administrative or marketing role is preferred but not required.
  • Must be local to Denver, as in-office presence will be required for a significant portion of hours worked.

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