Administrative Support Specialist

13 hours ago

Baltimore, Maryland, United States Baltimore City Public School System Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant II to join our team at Baltimore City Public Schools. The successful candidate will provide confidential secretarial and administrative support to the Human Capital team and manage the office's clerical and administrative support activities.

Key Responsibilities
  • Direct and support the administrative activities for the assigned office.
  • Interpret administrative decisions and policies, and transmit orders and instructions with the authority of the supervisor.
  • Manage the schedule of the Chief Officer and ensure their preparation for meetings and events.
  • Assist in developing and monitoring departmental budgets.
  • Screen and handle requests and inquiries as deemed appropriate.
  • Process sensitive and confidential information.
  • Represent the Chief Officer at meetings, presenting and discussing administrative matters as directed.
  • Monitor program activities to ensure compliance with Federal, State, and City affirmative action requirements.
  • Compose and draft correspondence, research and prepare reports.
  • Prepare and format presentations and related materials.
  • Draft and/or prepare manuscripts, statements, tables, forms, and other documents from corrected copy, rough draft, or instructions.
  • Monitor the status/action of CEO cabinet delegated assignments and/or tasks.
  • Develop and oversee the maintenance of administrative manuals, guides, and filing systems.
  • Order necessary equipment and materials and monitor annual purchases for control of supply costs.
Requirements
  • Bachelor's degree or equivalent relevant professional experience required.
  • Two years of experience providing administrative support to a department head or senior manager.
  • Additional administrative support experience may be substituted on a year-for-year basis for the education requirement.
  • Knowledge of the principles and practices of administrative analysis.
  • Knowledge of office practices and protocol.
  • Knowledge of principles and procedures of office management and supervision.
  • Knowledge of standard record maintenance procedures.
  • Excellent oral and written communication skills.
  • Proficient skill in the use of technical computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
  • Ability to conduct administrative and organizational studies and make recommendations for improvements.
  • Ability to collect, compile, analyze data, assemble information, and prepare reports.
  • Ability to interpret administrative policies and procedures of the City Schools.
  • Ability to establish and maintain effective working relationships with associates, officials, and employees.
Benefits

This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link:

Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry, or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs, and activities and provides equal access to the Boy Scouts of America and other designated youth groups.

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