Current jobs related to Administrative Support Specialist - Baltimore, Maryland - Space Telescope Science Institute

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States FLASH Technology Group Full time

    Job Title: Administrative Specialist IIAre you an organized and detail-oriented individual with excellent customer service skills? Do you have experience with Microsoft Office Suite and a passion for providing administrative support? We are seeking a highly motivated Administrative Specialist II to join our team at FLASH Technology Group.Job Summary:The...

  • Administrative Support Specialist

    7 days ago

    Baltimore, Maryland, United States City of Baltimore, Mayor's Office of Employment Development Full time

    Administrative Support RoleWe are seeking an Administrative Support Specialist to join our team at the City of Baltimore, Mayor's Office of Employment Development. As an Administrative Support Specialist, you will provide critical support to our team, including managing calendars, scheduling meetings, and maintaining filing systems.Key...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States FLASH Technology Group Full time

    Job Title: Administrative Specialist IIAre you an organized and detail-oriented individual with excellent customer service skills? Do you have experience with Microsoft Office Suite and a passion for providing administrative support? We are seeking an Administrative Specialist II to join our team at FLASH Technology Group.Job Summary:The Administrative...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States gpac Full time

    Seeking a highly skilled Administrative Support Specialist to provide exceptional support to our DC office. The ideal candidate will have 2 years of professional office experience and excellent drafting, proofreading, and editing skills.This role will involve providing administrative support to the paralegal team, including drafting legal documents,...

  • Administrative Support Specialist

    4 days ago

    Baltimore, Maryland, United States Klik Solutions, LLC Full time

    Job SummaryKlik Solutions, LLC is seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative support to the Chief Information Officer, ensuring effective use of time and productive interactions with staff and the legislative body.Provides administrative support, including clerical, research, and...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our operations team, you will provide administrative support to our Senior Project Manager, ensuring smooth project operations and facilitating communication between stakeholders.Key ResponsibilitiesAssist the Senior Project...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States 1st Choice, LLC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 1st Choice, LLC. As a key member of our administrative staff, you will provide essential support with clerical tasks, data entry, and office organization.Responsibilities:Provide administrative support to executives and other staff...

  • Executive Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States Swift Staffing Full time

    Job Title: Executive Administrative Support SpecialistJob Summary:We are seeking an experienced Executive Administrative Support Specialist to join our team at Swift Staffing. The successful candidate will provide high-level administrative support to senior-level management, ensuring seamless day-to-day operations.Key Responsibilities:Manage calendars,...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States Maryland Treatment Centers, Inc. Full time

    Job Title: Administrative Support Specialist - BaltimoreJob Summary:The Administrative Support Specialist will provide direct administrative support to the Director of Education and staff at The Baltimore Academy. This role involves providing secretarial support, answering phone calls, scheduling meetings, and providing direct assistance to the Director of...

  • Clinical Administrative Support Specialist

    3 days ago

    Baltimore, Maryland, United States Collabera Full time

    Job SummaryWe are seeking a skilled Clinical Administrative Support Specialist to join our team at Collabera. The ideal candidate will have excellent administrative skills and experience in healthcare operations. Key ResponsibilitiesProvide administrative support to clinical teams, including benefit verification, authorization creation and management, and...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States Abacus Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Abacus. The ideal candidate will have experience in office management, customer service, and organizational tasks. This position offers the opportunity to work in a dynamic environment where your skills will be valued.Responsibilities:Perform office...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States The HR Team Full time

    Job OverviewBaltimore Equitable Insurance is seeking a highly skilled and organized Administrative Support Specialist to join our team.This role is the main hub of the organization, responsible for managing all incoming calls, mail, and emails. The ideal candidate will have excellent interpersonal, communication, and written skills, with a friendly and...

  • Administrative Support Specialist

    2 days ago

    Baltimore, Maryland, United States HonorVet Technologies Full time

    About HonorVet TechnologiesHonorVet Technologies is a leading provider of innovative solutions in the healthcare industry.Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in Baltimore, MD. This is a full-time position that offers a competitive salary of $55,000 - $65,000 per year.Key Responsibilities patient...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States Baltimore City Public School System Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Chief Academic Officer and the Academic Office. The successful candidate will manage the clerical and administrative support activities for this senior executive's office, exercising considerable...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States Baltimore City Public School System Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Human Capital team and manage the office's clerical and administrative support activities.Key ResponsibilitiesDirect and support the administrative activities for the assigned office.Interpret...

  • Administrative Support Specialist

    1 month ago

    Baltimore, Maryland, United States Elior North America Full time

    Administrative Assistant OpportunityWe are seeking a skilled and motivated Administrative Assistant to join our Trio Community Meals team in Baltimore, MD.Key Responsibilities:Assist in administrative tasks and manage daily office needsProvide support to the team in a fast-paced environmentDevelop and maintain administrative systems and...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States Ajilon Full time

    Ajilon Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ajilon. As an Administrative Assistant, you will play a critical role in supporting our operations team with various administrative and project-related tasks.Key Responsibilities:Monitor and respond to department emails as neededMaintain...

  • Administrative Support Specialist

    2 weeks ago

    Baltimore, Maryland, United States Pyramid Consulting, Inc Full time

    Administrative Assistant III OpportunityWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at Pyramid Consulting, Inc. in Baltimore, MD.Job Summary:The successful candidate will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and exceptional customer service.Key...

  • Administrative Support Specialist

    4 weeks ago

    Baltimore, Maryland, United States Cornerstone Transportation Consulting Full time

    Job SummaryWe are seeking an experienced Administrative Support Staff to join our team at Cornerstone Transportation Consulting. The successful candidate will possess excellent administrative skills, including proficiency in MS Office Suite and basic familiarity with MS SharePoint, MS Teams, and MS OneDrive.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Specialist

    1 week ago

    Baltimore, Maryland, United States Maryland Medical Day Services Llc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Adult Day Care Center. The ideal candidate will possess excellent communication skills, a passion for working with adults, and the ability to multitask with ease.Key ResponsibilitiesManage phone calls, emails, and correspondence...

Administrative Support Specialist

2 months ago

Baltimore, Maryland, United States Space Telescope Science Institute Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide high-level administrative support to the Nancy Grace Roman Space Telescope Mission Office at the Space Telescope Science Institute.

Key Responsibilities
  • Coordinate executive meetings, agenda items, and provide onsite meeting support.
  • Independently resolve complex questions using the highest level of discretion and judgment.
  • Create and maintain the Mission Office Confluence pages.
  • Create presentation materials and other documents, gather and prepare required materials for presentations, utilizing various computer software.
  • Compose correspondence and reports for approval.
  • Follow established protocols and offer suggestions for process improvement.
  • Process a high volume of Travel documents and Check Requests.
  • Travel planning and processing the closeout of expense and trip reports.
  • Process purchase requisitions (PR's) and invoices, tracking pending procurements and purchase orders.
  • Maintain detailed budget records and expense tracking. Coordinate with Accounting and other departments to maintain accounts in good status.
  • Interface with other STScI organizational units and personnel to build working knowledge of Institute-wide practices and procedures.
Requirements
  • Strong organizational skills needed to manage multiple administrative projects while working independently.
  • Intermediate to expert skills in Outlook and Microsoft Office, with focus on Excel and PowerPoint.
  • Ability to develop collaborative working relationships with internal and external parties, providing excellent customer service to stakeholders.
  • Able to work with confidential & sensitive information while exhibiting discretion and good judgment.
Education/Experience
  • High school diploma or equivalent. Bachelor's degree preferred.
  • 10+ years of progressively responsible experience in an administrative support role or equivalent.
  • Routinely manages confidential information and material.
  • Experience in a scientific, academic or technical environment preferred.
Benefits
  • Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day.
  • 12 days sick leave, up to 12 days' vacation, and 10 paid holidays.
  • Comprehensive medical/dental/vision/prescription plans, and more.