Administrative Coordinator

1 week ago


Boulder, Colorado, United States Particle Measuring Systems Full time

Become an integral part of our dynamic team where your innovative approach and commitment to excellence will be recognized. We emphasize the importance of customer satisfaction and take pride in the influence our technology exerts. Our collaborations with leading manufacturing firms globally enable us to elevate renowned brands across diverse sectors.

Particle Measuring Systems (PMS) stands at the forefront of cleanroom contamination monitoring, boasting an impressive portfolio of over 60 patents. Our state-of-the-art technology equips clients to make informed decisions, improve process efficiencies, and comply with changing regulatory requirements.

Role of the Executive Assistant:

The Executive Assistant will play a crucial role in managing administrative functions for the executive team, particularly in providing support to the President of Particle Measuring Systems. This position also entails assisting the Human Resources department with recruitment and HR-related tasks.

Primary Responsibilities:

  • Arrange intricate national and international travel plans for the President and other executives.
  • Compile and present regular reports.
  • Document detailed meeting notes.
  • Efficiently manage the President's calendar and correspondence.
  • Prepare presentations, communications, and various documents as required.
  • Handle sensitive information with discretion.
  • Coordinate leadership meetings.
  • Assist other members of the executive team.
  • Perform additional tasks as directed by leadership.

Qualifications:

  • A minimum of 4 years of experience in an Executive Assistant role.
  • Expertise in organizing national and international travel.
  • Strong skills in executive calendar management.
  • Detail-oriented, organized, and capable of juggling multiple responsibilities.
  • Exceptional written and verbal communication skills.
  • Excellent customer service and time management abilities.
  • Ability to excel in a fast-paced environment.
  • Proficient in Word, PowerPoint, Excel, and email applications.
  • Previous experience in a mid-sized organization.

Work Environment:

This position requires onsite presence, with appropriate safety measures in place.

Benefits Overview:

  • Comprehensive medical coverage.
  • Health Advocate services for wellness support.
  • Dental and vision insurance options.
  • 401(k) plan and Flexible Spending Account.
  • Onsite Wellness Clinic for health consultations.

Compensation Range:

$28.85 – $38.46 per hour, commensurate with experience.



  • Boulder, Colorado, United States NITE IZE INC Full time

    Job OverviewAbout Nite IzeNite Ize is a company based in Boulder that specializes in distributing over 500 innovative products globally to major retailers. We take pride in our commitment to being fun, functional, trustworthy, and innovative, with a strong dedication to enhancing our customers' lives through our lifetime-guaranteed products. Our focus is on...


  • Boulder, Colorado, United States Tecomet, Inc Full time

    POSITION SUMMARY:Provide essential administrative assistance to the Plant Manager and Senior HR Manager by documenting personnel changes, performance evaluations, and departmental communications. Responsibilities may include aiding in the scheduling of onboarding activities and managing HR communications.Support the execution of environmental, health, and...


  • Boulder, Colorado, United States Tecomet, Inc Full time

    POSITION OVERVIEW:Provide essential administrative assistance to the Plant Manager and Senior HR Manager by maintaining records of personnel changes, performance evaluations, and departmental communications. Responsibilities may encompass aiding in the scheduling of onboarding activities and managing HR communications.Support the execution of environmental,...


  • Boulder, Colorado, United States Chiro Match Makers Full time

    Position: Healthcare Administrative CoordinatorLocation: Boulder, COEmployment Type: Full-timeCompensation: $18 - $23 per hour plus monthly bonuses ranging from $500 to $1000Benefits:Comprehensive chiropractic carePaid time offSick leave50% coverage of health insuranceWork Schedule:35 hours per week, including:Monday, Tuesday, and Thursday: 7 am - 7...


  • Boulder, Colorado, United States MindSource Full time

    Job Summary:MindSource is seeking a highly organized and detail-oriented Administrative Technician to join our team. As an Administrative Technician, you will play a critical role in ensuring the smooth operation of our lab spaces.Key Responsibilities:Collaboration and Communication: Collaborate with the engineering team to understand how lab spaces will be...


  • Boulder, Colorado, United States University of Colorado Full time

    Job SummaryThe University of Colorado Libraries is seeking a skilled Events Coordinator and Receptionist to join our team. This role is responsible for coordinating all logistical aspects of Libraries events, including scheduling, catering, room reservations, and mailings. The successful candidate will be the point person for catering in Norlin Library and...


  • Boulder, Colorado, United States Josh Chase - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:As an Office Operations Specialist at Josh Chase - State Farm Agent, you play a crucial role in ensuring the smooth functioning of our agency. Your contributions are vital in fostering an environment that meets our objectives and enhances customer satisfaction.KEY RESPONSIBILITIES:Develop and maintain strong customer...


  • Boulder, Colorado, United States University of Colorado Full time

    Job SummaryThe University of Colorado Libraries is seeking a skilled Events Coordinator and Receptionist to join our team. This role is responsible for coordinating events, providing administrative support, and serving as a liaison between the Libraries and various stakeholders.Key ResponsibilitiesEvents CoordinationCoordinate all logistical aspects of...


  • Boulder, Colorado, United States Compass Group Careers Full time

    Job OverviewPosition Title: Concessions AdminCompensation Range: $20 to $22 per hourAbout Us: At Compass Group, we pride ourselves on fostering a culture of diversity and inclusion, which is integral to our success. We invite you to explore opportunities with us.Role Summary: The Concessions Admin plays a crucial role in supporting the Concessions Department...


  • Boulder, Colorado, United States Compass Group Careers Full time

    Job OverviewPosition Title: Concessions AdminCompensation Range: $20 to $22 per hourApplication Process: We facilitate a seamless application experience. To apply via text, simply send JOB to 75000 and reference the requisition ID number.About Us: At Compass Group, we believe in the power of diverse perspectives and inclusivity. We invite you to embark on...


  • Boulder, Colorado, United States BAE Systems USA Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Associate to provide comprehensive administrative support to our Engineering Science and Analysis (ESA) team. As an Administrative Associate, you will be responsible for a wide range of administrative tasks, including scheduling meetings, preparing expense reports, and...


  • Boulder, Colorado, United States Stem Full time

    About Stem:Stem is dedicated to providing innovative clean energy solutions and services that enhance the economic, environmental, and resilience value of energy assets and portfolios. Our advanced AI-driven software platform, Athena, empowers organizations to effectively deploy and realize value from clean energy assets on a large scale. We also offer...


  • Boulder, Colorado, United States TEKsystems Full time

    Job OverviewThe Customer Service Administrator plays a crucial role in ensuring the smooth operation of the front desk and administrative functions.Key Responsibilities:Provide exceptional service to all visitors and clients, ensuring a welcoming atmosphere.Manage the distribution of incoming and outgoing mail efficiently.Coordinate vendor access and ensure...


  • Boulder, Colorado, United States Josh Chase - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:As the Office Manager for Josh Chase - State Farm Agent, you play a crucial role in ensuring the agency operates smoothly and efficiently. Your expertise in managing office procedures and fostering a positive environment will directly contribute to our mission of providing exceptional service to our clients.KEY...

  • Office Administrator

    1 month ago


    Boulder, Colorado, United States Garmin International Full time

    OverviewWe are seeking a full-time Office Administrator in our Boulder, CO location. In this role, you will be responsible for managing the overall office operations for a 40 person engineering environment including enabling organizational governance, scheduling and communicating site wide activities, supporting ongoing projects and initiatives, and...


  • Boulder, Colorado, United States Alpine Fit Physical Therapy and Nutrition Full time

    Job DescriptionAlpine Fit Physical Therapy and Nutrition is seeking a highly skilled and compassionate Patient Care Coordinator to join our team. As a Patient Care Coordinator, you will play a vital role in ensuring the smooth operation of our clinic, providing exceptional patient care, and supporting our team of physical therapists and nutritionists.Key...


  • Boulder, Colorado, United States Rose International Full time

    Position Overview: The engineering division is seeking an Administration Technician to assist in the establishment of cutting-edge engineering laboratories. This role requires a proactive individual who can manage various administrative and operational responsibilities while adhering to tight deadlines.Key Responsibilities:Provide comprehensive...


  • Boulder, Colorado, United States PACS Inc Full time

    PACS Inc is seeking a warm and approachable Administrative Support Specialist Shift: Monday - Friday with rotating weekends - 8am-5pm At PACS Inc, we pride ourselves on being more than just a service provider; we are a dedicated team of professionals committed to delivering outstanding care. Our focus is not only on expertise but also on fostering a friendly...


  • Boulder, Colorado, United States Stem Full time

    About Stem:Stem is dedicated to providing innovative clean energy solutions and services that enhance the economic, environmental, and resilience value of energy assets and portfolios. Our cutting-edge AI-driven software platform, Athena, empowers organizations to effectively deploy and maximize the value of clean energy assets on a large scale. We also...


  • Boulder, Colorado, United States Sterling Rice Group Inc Full time

    Job OverviewPosition Summary:We are seeking a dedicated individual to take on the role of Office & Event Coordinator, responsible for providing essential logistical and administrative support to various teams during workshops and meetings.Key Responsibilities:Facilitate critical logistics for on-site events, including the preparation of materials such as...