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Administrative Associate II

2 months ago

Boulder, Colorado, United States BAE Systems USA Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Associate to provide comprehensive administrative support to our Engineering Science and Analysis (ESA) team. As an Administrative Associate, you will be responsible for a wide range of administrative tasks, including scheduling meetings, preparing expense reports, and coordinating office supplies.

Key Responsibilities
  • Provide administrative support to the ESA team, including scheduling meetings, preparing expense reports, and coordinating office supplies.
  • Make travel arrangements and prepare itineraries for team members.
  • Process new hire and termination move orders, and enter ITS and Facilities help desk tickets.
  • Arrange catering and plan for employee events or internal meetings.
  • Represent the organizational unit in working with administrative policies and procedures.
  • Learn and become proficient in enterprise systems, rules, and procedures.
  • Work with sensitive and confidential information.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units, and the Company.
Requirements
  • High School diploma or equivalent plus 2 or more years of related experience.
  • Extensive computer knowledge (Microsoft Office Applications) and high-level administrative skills.
  • Ability to work with considerable independence and as part of the team.
  • Ability to work under pressure and handle multiple assignments concurrently.
  • Demonstrated decision making based on knowledge of organization policies and procedures, and the Director's requirements.
  • Ability to maintain confidentiality concerning sensitive information.
Working Conditions

This position requires regular in-person engagement by working on-site four days (Monday – Thursday) each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Benefits

At BAE Systems USA, we offer a comprehensive benefits package, including health, dental, and vision insurance, health savings accounts, a 401(k) savings plan, disability coverage, and life and accident insurance. We also offer an employee assistance program, a legal plan, and other perks, including discounts on home, auto, and pet insurance.