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Libraries Events Coordinator and Receptionist

2 months ago

Boulder, Colorado, United States University of Colorado Full time
Job Summary

The University of Colorado Libraries is seeking a skilled Events Coordinator and Receptionist to join our team. This role is responsible for coordinating events, providing administrative support, and serving as a liaison between the Libraries and various stakeholders.

Key Responsibilities
  • Events Coordination
    • Coordinate all logistical aspects of Libraries events, including scheduling, catering, room reservations, and mailings.
    • Determine, write, communicate, and implement Libraries policies and procedures for event support.
    • Serve as the main point of contact for event organizers and library leads to understand event needs and confirm all needs are met for each event.
  • Receptionist and Administrative Support
    • Provide receptionist services in the Administration office suite, greeting and directing visitors as scheduled.
    • Handle a wide variety of queries from constituents and direct them to appropriate locations using a detailed knowledge of the building and organization.
    • Act as a back-up for all functions of the Deans' Assistants, including scheduling, annotating, analyzing, and editing meeting summaries and reports.
  • Professional Development
    • Engage in continuing education, participate in professional organizations, enroll in training programs, and conduct research to enhance skills and knowledge.
  • Special Projects
    • Complete special projects as requested, thinking critically about goals and proactively anticipating needs of the Deans.
Requirements
  • Must be a Colorado Resident.
  • Two years of experience in an occupational field related to the work assigned to the position.
  • Appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications
  • Eager Learner: Open to learning new skills and processes, and enthusiastic about professional development.
  • Problem-Solving: Use active problem-solving skills to address and resolve challenges, ensuring a seamless experience for all involved.
  • Team Collaboration: Foster a positive team environment and form relationships with colleagues and community members.
  • Effective Communicator: Skilled in engaging with people from various backgrounds and ensuring clear, friendly verbal and written communication.
  • Organized and Proactive: Able to manage multiple tasks with a proactive demeanor, contributing to a dynamic and supportive office atmosphere.
  • Inclusion: Ability to advocate for a culture of diversity, inclusion, and respect.