Executive Assistant to the C-Suite

4 weeks ago


Aventura, Florida, United States Fontainebleau Development Full time
Job Title: Executive Assistant to the C-Suite

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Administrative Officer and Co-General Counsel within the Legal department.

Key Responsibilities:
  • Administrative Support: Manage the Chief Administrative Officer and Co-General Counsel's calendar, appointments, and travel arrangements, ensuring optimal time management and efficiency.
  • Communication: Serve as a point of contact and liaison for internal and external stakeholders, effectively conveying information, responding to inquiries, and handling correspondence on behalf of the Chief Administrative Officer and Co-General Counsel.
  • Document Management: Organize, maintain, and update legal documents, contracts, agreements, and other pertinent materials.
  • Research and Analysis: Conduct legal research and gather information to support the Chief Administrative Officer and Co-General Counsel's decision-making processes.
  • Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Project Coordination: Assist in managing various legal projects, tracking deadlines, monitoring progress, and facilitating communication among team members.
Qualifications:
  • Bachelor's degree in a related field is preferred.
  • 3+ years of previous experience as an executive assistant directly supporting C-Suite executives is highly desirable.
  • Previous experience as an executive assistant providing direct support within legal, risk management, or real estate environments is preferred.
  • Strong familiarity with legal terminology, processes, and documentation is a plus.
  • Proficiency in MS Office Suite and legal research tools.
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to manage multiple tasks simultaneously and meet deadlines.
  • Demonstrated ability to handle sensitive and confidential information with discretion.


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