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Administrative Operations Coordinator

2 months ago

Hauppauge, New York, United States Ascendo Resources Full time

Position Overview:

Ascendo Resources is seeking a diligent Administrative Operations Coordinator for a direct-hire opportunity within a reputable professional services firm. This role demands a meticulous and proactive individual who excels in high-pressure environments, particularly during peak operational periods.

Key Responsibilities:

  • Manage and coordinate daily office functions
  • Oversee inventory of office supplies and ensure cleanliness of communal areas
  • Welcome and assist visitors to the office
  • Handle incoming and outgoing mail efficiently
  • Perform scanning and filing tasks
  • Execute bank deposits as needed
  • Assist Human Resources with scheduling meetings and interviews

Work Schedule:

Regular Hours: Monday to Friday, 9 AM - 6 PM (on-site) with a 1-hour break.

Summer Hours: Monday to Thursday, 9 AM - 5:30 PM; Friday, 9 AM - 3 PM.

Peak Season: 55-hour work week, including Saturdays, with overtime compensation.

This family-owned organization fosters a supportive and collaborative atmosphere where team members are valued. The ideal candidate will demonstrate integrity and responsibility, serving as a reliable point of contact for both clients and colleagues.

Qualifications:

  • Bachelor's degree (required)
  • 4+ years of experience in administrative and clerical roles (required)
  • Excellent communication skills and ability to manage multiple tasks
  • Positive and friendly attitude
  • Ability to thrive in a smaller work environment while maintaining confidentiality

Benefits:

Comprehensive medical, dental, and vision coverage, 401K plan, paid time off, holidays with carry-over days, and early departures on summer Fridays.