Office Administrator

6 days ago


Raleigh, North Carolina, United States Ferretti Search Full time
Office Manager & Bookkeeper

We are seeking a highly motivated and detail-oriented Office Manager & Bookkeeper to oversee the day-to-day operations of our Raleigh office. As a key member of our team, you will work closely with our CFO to support our company's mission to deliver value to our clients.

Key Responsibilities:

Accounting:

  • Process payments and record revenues in a timely manner
  • Manage vendor and broker payments, maintaining an up-to-date internal transaction database
  • Reconcile all bank and savings accounts on a monthly basis
  • Prepare and process month-end commission payments
  • Reconcile company credit card statements
  • Update and maintain quarterly revenue projections
  • Develop and revise the annual operating budget
  • Manage the annual 1099 filing process
  • Ensure compliance with NC Real Estate Commission requirements

IT Liaison:

  • Serve as the primary contact with our outsourced IT vendor
  • Work with the IT vendor to ensure proper functioning of all equipment, and promptly resolve any technical issues
  • Maintain an inventory of IT equipment and schedule replacements as needed
  • Perform quarterly IT audits with staff to ensure systems are working correctly
  • Oversee IT vendor contracts and manage renewals
  • Keep the IT program user list updated with contacts, renewal dates, and software programs

Office Management:

  • Manage office supplies and ensure the Raleigh office workroom and kitchen are stocked
  • Organize and maintain office spaces
  • Coordinate office gatherings, retreats, and client/partner events
  • Liaise with property management for the Raleigh and Charlotte offices
  • Handle incoming mail for the Raleigh office
  • Monitor and renew business contracts
  • Support the administrative needs of the Charlotte office with monthly visits
  • Proactively suggest improvements for office efficiency and broker support in both offices

Qualifications:

  • College or associate's degree required
  • Experience with Microsoft Office and QuickBooks preferred
  • Strong accounting background
  • Excellent time management and multitasking abilities
  • Proactive problem solver with strong organizational skills
  • High level of integrity and honesty

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