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HR Operations Specialist

2 months ago

Salem, Oregon, United States ReaderLink Full time

Position Overview

Role Summary : Assist the Human Resources division in maintaining data accuracy and ensuring adherence to Federal, State, and Local regulations.

Under supervision, this role is accountable for implementing various HR initiatives and protocols for personnel at the facility. This position handles daily Human Resources functions and acts as a resource for staff members. Support may be provided in-person, via phone, or through electronic communication.

  • Conduct recruitment for hourly roles.
  • Oversee the pre-employment process, including E-Verify and candidate background checks.
  • Coordinate new employee orientation and ensure completion of all onboarding documentation.
  • Guarantee compliance with Local, State, and Federal regulations by tracking and maintaining necessary records.
  • Ensure precise, comprehensive, and timely employee information through data entry and/or completion of relevant standard forms or HRIS/ATS transactions. Updates may pertain to new hires, separations, job modifications, leave activities, departmental or location changes, pay adjustments, etc.
  • Conduct daily audits of employee attendance and time records to ensure accurate payroll data is delivered to the payroll team during designated pay cycles. Adhere to all established wage and hour compliance protocols and corporate governance standards.
  • Support local and national initiatives by utilizing Readerlink's change management strategies.
  • Maintain personnel files for current and former employees, ensuring compliance with internal document retention policies and external governmental regulations.
  • Manage employee data, including personal information, attendance, and termination records.
  • Update employee files to document personnel actions and provide information for payroll and other purposes.
  • Review employee files to respond to inquiries and provide information to authorized individuals.
  • Administer local recognition programs and employee engagement activities.
  • Assist with internal and external compliance audits.
  • Perform additional duties as assigned.

Qualifications:

  • High School diploma or equivalent required; Bachelor's degree preferred.
  • At least 2 years of prior experience in an HR support capacity.
  • Proficient in Microsoft Office Suite.
  • Familiarity with HRIS and HR Time Keeping Systems preferred.
  • Availability to support second shift on a regular basis as scheduled.

Key Competencies: To excel in this role, candidates should demonstrate the following competencies:

  • Understanding of Recruiting processes and Benefit Administration.
  • Knowledge of Payroll systems.
  • Familiarity with Employee and Labor Relations.

Physical Requirements: The requirements outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. While executing the responsibilities of this position, the employee:

  • Must be able to sit for extended periods.
  • Will frequently engage in repetitive hand/arm movements for tasks such as reaching and typing.
  • Requires specific vision capabilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Regularly required to stand, use hands and fingers, and handle or feel objects.

Communication Skills:

  • Must possess excellent written and verbal communication skills.
  • Ability to engage with all levels of the organization.
  • Capability to draft routine reports.
  • Proficiency in Spanish is a plus.

Work Environment: The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role.

  • The work is conducted in an office setting.
  • The noise level in the work environment is typically moderate.
  • Must be able to thrive in a fast-paced, collaborative environment.

Readerlink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.