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Human Resources Coordinator

2 months ago

MagstattleBas, Grand Est, United States The Salvation Army USA Central Territory Full time
Job Summary

The Salvation Army USA Central Territory is seeking a highly skilled and detail-oriented Human Resources Coordinator to join our team. As a key member of the HR Department, this individual will be responsible for overseeing the recruitment process, managing employee personnel records, and ensuring compliance with TSA policies, Federal and State laws.

Key Responsibilities
  • Recruitment Process Management: Oversee the recruitment process, including tracking of documentation through the HRIS system, and serve as the HRIS system point of contact for new hires and supervisors.
  • HRIS System Administration: Manage the ADP Recruiting Management system, including job postings, on-boarding, policy acknowledgements, and other similar functions.
  • Training and Support: Provide training to officers and managers on the ADP Recruiting Management system.
  • Field Support: Support the field in areas of recruiting and onboarding.
  • Job Posting and Record Keeping: Coordinate the job posting program, posting all open positions as requested, and maintaining applicable records in accordance with DHQ recordkeeping requirements.
  • Employee Personnel Records: Create, maintain, and file all employee personnel records, ensuring retention rules per THQ and Federal requirements are met.
  • Background Checks: Conduct background checks on applicants for employment, following the Divisional and Territorial Background Check Policies, including E-Verify.
  • HRIS Data Management: Record new and change data in ADP when appropriate, of status or personal changes, as necessary.
  • Seasonal Hires: Serve as the main point of contact for processing of all individuals hires for seasonal purposes.
  • Reporting and Data Analysis: Provide the Division Commander's office with all required data for monthly Staff Meeting as requested.
  • Job Description Management: Ensure that all job descriptions are reviewed and updated in the newest format.
  • Administrative Support: Process department billing statements, purchase office supplies and event goods as needed.
  • Front Desk Support: Serve as a backup to the front receptionist position, as needed.
Requirements
  • Education: High School diploma, with a minimum of 3 years administrative experience.
  • Experience: HR related experience is preferred and considered a plus. Experience with ADP Vantage, including the Recruitment platform, is preferred.
  • Skills: Ability to be flexible, prioritize, and work on multiple projects or tasks simultaneously. Advanced Microsoft Excel and Access skills, and the ability to access data systems via a web-based system.
  • Qualifications: Excellent attention to details and administrative skills, including utilization of standard office equipment, data entry, and filing. Good communication skills, both written and spoken, and ability to maintain effective working relationships.
  • Physical Requirements: Good speaking, hearing, and vision ability, and excellent manual dexterity. Ability to stand, bend, and reach for extended periods of time, dexterity of hands and fingers to operate office equipment. May need to climb, balance, kneel, crouch, or crawl. This position may require the ability to lift and/or move more than 15 pounds occasionally.