Lease Management Coordinator

2 weeks ago

San Diego, California, United States Hughes Marino Full time

About Hughes Marino

Hughes Marino is a leading global corporate real estate advisory firm dedicated to representing businesses in a multitude of projects, assisting them in formulating and executing effective corporate real estate strategies. Our expertise lies in advocating for tenants in lease negotiations, structuring, owner-user acquisitions, construction and project management, portfolio oversight, lease auditing, lease management, capital markets, and facility operations.

We take pride in being recognized as one of the most esteemed companies nationwide, having earned accolades such as the #1 Best Place to Work in the Nation by Fortune magazine, #2 Top Company Culture in the Nation by Entrepreneur, and the #1 Best Place to Work by various local business journals across many of our office locations.

For further insights into Hughes Marino's vibrant culture, we encourage you to explore our blog and social media platforms.

Position Overview

At Hughes Marino, we offer our clients—who are tenants in various commercial settings—comprehensive lease management services. This position will primarily involve supporting our lease administrator in their duties and responsibilities, which include:

  • Compiling monthly client reports concerning lease timelines, expenses, portfolio data, and submissions.
  • Assisting in the resolution of client inquiries by analyzing lease and abstract information, lease conditions, and other pertinent data.
  • Supporting the preparation of lease abstracts and accurately entering data into lease management software while adhering to established processes.
  • Facilitating the processing of client rent rolls, landlord invoices, statements, and reconciling accounts and ledgers provided to the client by the landlord.
  • Assisting in the generation of export and variance reports for the client's accounting needs.
  • Reviewing client communications, follow-ups, and flagged tasks.

Qualifications and Skills

  • We seek an individual who is exceptionally detail-oriented, organized, and meticulous, with the capability to excel in a dynamic, fast-paced environment.
  • A foundational understanding of commercial leases and financial terminology is preferred.
  • Proficiency in performing and reviewing basic mathematical calculations.
  • Competence in essential Excel functions, formatting, and review is necessary.
  • Ability to engage in email correspondence and pose relevant questions based on lease agreements is preferred.
  • Capacity to build and maintain strong working relationships with clients, landlords, and internal stakeholders.
  • Able to assist multiple lease administrators to ensure efficient workflow.
  • Acting as a liaison between clients, landlords, and administrators is essential.
  • Capability to prepare and distribute reports accurately and promptly.
  • Understanding and identifying key lease dates is advantageous.
  • Must be a self-starter with a strong ability to manage multiple projects simultaneously and meet deadlines.
  • Impeccable attention to detail and high standards regarding data input and validation are required.
  • Effective time management skills and adaptability to changing priorities are essential.
  • Compensation will be determined based on the individual's skills, experience, and qualifications, within the range of $55,000 to $65,000.

Preferred Qualifications

  • Familiarity with commercial leases (non-residential) is advantageous.
  • A bachelor's degree is preferred, or an equivalent combination of education and experience.
  • Relevant experience in lease administration is preferred.
  • A general understanding of commercial lease administration processes from the tenant's perspective is beneficial.
  • Experience in reading and interpreting commercial real estate leases, including all related documents, terminology, and clauses is preferred.
  • Familiarity with lease administration databases is a plus; experience with Lease Harbor/Apex is advantageous.
  • Ability to work independently while also thriving in a team environment and approaching challenges with enthusiasm.
  • Strong organizational, oral, and written communication skills, along with excellent follow-up abilities, are essential.
  • Proficiency in Microsoft Office, particularly Excel, is required.

Privacy Statement:

We respect your privacy and ensure that your identity remains completely confidential.

Hughes Marino is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment. We do not discriminate based on race, color, religion, ethnicity, nationality, sex, sexual orientation, gender identity or expression, pregnancy status, marital status, age, medical condition, mental or physical disability, or military or veteran status.

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