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Commercial Leasing Analyst

2 months ago

San Francisco, California, United States OpenAI Full time

About the Role

The Real Estate and Workplace Services team at OpenAI plays a pivotal role in shaping the physical environments that fuel our innovation and growth. This team ensures our facilities align with our dynamic business objectives, managing daily operations, optimizing workspace designs, and overseeing leasing and planning for our real estate portfolio. With a strong focus on sustainability and efficiency, the team works closely with internal stakeholders and external partners to create spaces that reflect our brand's identity and culture, enhance employee productivity, and support our mission.

Key Responsibilities

  • Collaborate closely with Real Estate and Workplace Services, Financial Planning and Analysis, brokerage, and partner teams on lease reviews, serviced office agreements, and real estate strategy for the global portfolio.
  • Prepare and analyze financial aspects of real estate transactions, including budgeting, variance reporting, and monthly financial reviews.
  • Partner on budgeting, variance reporting, and monthly financial reviews with Financial Planning and Analysis and Accounting teams.
  • Produce reports, scenario plans, and presentations related to real estate strategy, including lease abstracts, key dates, lease expirations, monthly rent charges, and other obligations.
  • Team with Lease Administration to ensure a high level of accuracy on lease abstracts, including key dates, lease expirations, monthly rent charges, and other obligations.
  • Obtain Letter of Credits and Security Deposit for any new leases, track returns or reductions during lease term, and work with internal and external stakeholders on updates to LOC and Security Deposits.
  • Track lease expirations and assist in coordination of restoration work and move-out obligations.
  • Review monthly rent charges, annual operating expense estimates, reconciliations, and audits.
  • Collaborate with the Design & Construction team on lease transactions and tracking of tenant improvement allowances.
  • Work with partner teams on creating purchase orders related to lease transactions and on meeting insurance requirements in leases.
  • Collaborate with Data Management team on lease data for the Business Intelligence tool.
  • Support sustainability initiatives by tracking utility usage and ensuring lease requirements align with company sustainability goals.

Requirements

  • 4-6 years of experience on a Workplace or Real Estate team, working on financial analysis, leasing, and lease administration, with in-house corporate real estate experience preferred.
  • Expert lease interpretation, financial analysis, and data analysis skills.
  • Highly adaptable, capable of balancing multiple priorities, meeting deadlines, and pivoting within projects as needed.
  • Self-starter with excellent analytical skills, communication abilities, and a strong sense of ownership who is able to collaborate effectively and build relationships across internal and external partner teams.
  • Maintain complete confidentiality on all business matters.
  • Knowledge of Google and Microsoft Suites and Lease Administration systems (Costar, Visual Lease, Lease Harbor, Tririga, or similar).
  • CA Notary License (a plus).