Logistics Operations Coordinator

2 weeks ago


Ashland, Virginia, United States InProduction Full time

InProduction stands as the premier provider of temporary seating, staging, structures, and scenic production within the U.S. live events sector. The organization serves as a vital ally to event planners throughout the entire venue transformation journey, offering essential services that encompass design and fabrication, delivery and installation, on-site execution, and dismantling. These services cater to a diverse range of sectors, including golf, motorsports, music festivals, other sports & entertainment, and corporate gatherings. InProduction is committed to excellence, ensuring outstanding outcomes at every event.

The company is supported by ZMC, a distinguished private equity firm composed of seasoned investors and executives who invest in and manage a varied portfolio of media and communications enterprises. Established in 2001, ZMC's investment strategy focuses on operational value creation, driven by targeted investment themes, profound sector knowledge, and robust partnerships with industry leaders and operating executives. ZMC collaborates closely with management teams to enhance the value of its portfolio companies.

Key Responsibilities:

The Logistics Operations Coordinator plays a crucial role within the InProduction Inventory Operations Team. This position is primarily responsible for managing and facilitating the movement and tracking of equipment across job sites and storage yards. Key duties include accurately loading trucks, providing detailed inventory lists, and confirming the shipment of equipment. On-site, this role oversees all equipment once it is returned to the storage area.

This role demands strong decision-making capabilities and the ability to configure tractor-trailer loads effectively. Knowledge and experience in loading trucks in compliance with DOT regulations are essential, ensuring that all materials are balanced, do not exceed weight limits, and are loaded safely for transport.

• Maintain an accurate inventory of all equipment in the storage area.

• Ensure cleanliness and organization of the storage compound.

• Provide daily inventory lists to operations.

• Load trucks according to provided load lists.

• Utilize the Sports system to confirm that all requested equipment is loaded onto trucks.

• Upload images into SPORTS for all loaded trucks, ensuring a minimum of two pictures, one from each side.

• Verify that the correct load is assigned to the appropriate truck, ensuring each truck has a designated load number and that the carrier is confirmed against the Bill of Lading.

• Communicate with operations regarding any discrepancies or shortages from the requested load lists.

• Ensure that equipment is sorted and secured before loading onto trucks, requesting assistance as necessary.

• During load-ins, responsible for receiving all trucks in Sports and confirming that all shipped materials are accounted for.

• Ensure that necessary materials are available on-site for each job load-out (e.g., banding, plastic wrap, racks, etc.).

• Liaise with job leads to communicate equipment needs.

• Transport materials to and from the storage area as opportunities arise, retrieving necessary items from job sites to ensure they are loaded onto the designated trucks.

• Assist leads in the distribution of materials during periods of low loading and unloading, providing support for builds and tear-downs as needed.

Qualifications:

• Experience in loading trucks.

• Proficient in using tablets and accessing email and computer applications.

• Exceptional organizational and coordination skills.

• Strong communication and interpersonal abilities.

• Capability to operate a forklift.

• Ability to lift up to 75 pounds.

• Ability to climb ladders and stairs independently.

• Ability to work at heights.

• Ability to supervise and manage a small team of 1-4 employees.

Benefits:

  • Health, Dental, and Vision Insurance
  • Life Insurance
  • Short Term Disability
  • Paid holidays
  • Floating holiday
  • Paid time off
  • 401K Match
  • Sick days


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