Administrative Coordinator

1 week ago

Irondale, Missouri, United States Herbert Rowland & Grubic Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Herbert Rowland & Grubic. As an Administrative Assistant, you will provide administrative support to our engineering projects and business community involvement, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Provide exceptional customer service, serving as the first point of contact for clients and visitors.
  • Manage incoming and outgoing mail, packages, and documents, ensuring timely and accurate processing.
  • Assist with bid and construction document preparation, utilizing knowledge of PennBid.
  • Support administrative professionals in other regional offices, promoting collaboration and efficiency.
  • Maintain office supplies, restock, and reorder as necessary to ensure adequate inventory.
  • Prepare and process letters, reports, marketing packages, and consulting proposals, utilizing Microsoft Office Suite.
  • Electronic and hard document filing, ensuring accurate and secure storage.
  • Track and document staff licensures, organizational dues, and other important information.
  • Assist with setting up new clients and projects, utilizing Deltek Vision or VantagePoint.
  • Record and distribute meeting minutes, ensuring accurate and timely communication.
  • Drive company vehicles to deliver plans, documents, and supplies within the designated area.
  • Assist with vehicle fleet maintenance, ensuring optimal performance and safety.
  • Support Assistant Vice President in various business activities, including marketing initiatives, event coordination, and sponsorship tracking.
Requirements:
  • H.S. Diploma or equivalent.
  • Associate's Degree in Business or Secretarial Science, preferred.
  • 2+ years' administrative experience supporting multiple managers and/or projects.
  • Outstanding organizational, multi-tasking, and communication skills.
  • Ability to prioritize and meet deadlines.
  • Ability to work independently with minimal direction.
  • Must be detail-oriented and possess excellent proofreading skills.
  • Intermediate proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
  • Has the legal right to work in the U.S.
Life at HRG:

At Herbert Rowland & Grubic, we value our employees and strive to create a positive and supportive work environment. We offer a comprehensive benefits package, including medical, dental, vision, short- and long-term disability, life insurance, and paid time off. Our team has flexibility to adjust their schedule around their life, start the weekend early with Half-Day Fridays, and work from home or in the office. We also provide ample training, mentorship, and peer networking opportunities, as well as reimbursement for continuing education, licensure, and certifications.

We are committed to making a difference in people's everyday lives and are seeking a talented and dedicated individual to join our team. If you are a creative problem solver who wants to make a difference, we encourage you to apply for this exciting opportunity.

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