Senior Executive Support Specialist

2 weeks ago

Tampa, Florida, United States Depot Connect International Full time
Job Overview

Explore a fulfilling career at Depot Connect International (DCI), a frontrunner in the Tank/ISO Tank Container Services and Tank Trailer Parts sector. We pride ourselves on being more than just a service provider; we are a cohesive team that merges the expertise of Quala, Boasso Global, Linden Bulk, and PSC. With over 160 locations globally, we are in search of committed individuals who are eager to grow with us and enhance our operational standards.

We are currently in need of a Senior Executive Support Specialist who will serve as a vital resource for our CEO and the executive leadership team. The ideal candidate will possess a proactive approach to problem-solving, outstanding communication abilities, and a keen eye for detail. Experience in supporting high-level executives in an office setting, performing administrative tasks, and assisting multiple leaders is essential. Given the fast-paced nature of the executive environment, we depend on our executive assistant to be adaptable and reliable while safeguarding the confidentiality of sensitive operations.

Key Responsibilities:

  • Primarily assist the CEO while also providing support to other executive team members as needed to ensure the achievement of company objectives and the smooth operation of daily activities.
  • Strategically plan and manage tasks to ensure the CEO's priorities are met and organizational goals are fulfilled.
  • Oversee complex scheduling and calendar management, as well as the flow of information to senior executives.
  • Handle both professional and personal scheduling for the CEO, including managing agendas, correspondence, and client interactions.
  • Coordinate intricate travel arrangements, both domestic and international, for the CEO and executive leadership team members.
  • Prepare and submit expense reports for the CEO, and review and authorize expense reports for the leadership team.
  • Facilitate communication with employees by acting as a liaison with internal and external executives on various projects.
  • Prepare, review, and organize all materials for quarterly Board of Directors meetings.
  • Coordinate logistics for Board of Directors meetings, including communications, accommodations, and reimbursements.
  • Plan and execute employee engagement initiatives, both on-site and off-site, and actively participate in sustainability efforts on behalf of the organization.
  • Provide comprehensive administrative support, including proficiency in PowerPoint, Word, Excel, and Google applications.
  • Uphold professionalism and maintain strict confidentiality with all sensitive materials.

Qualifications:

  • A minimum of five years of experience in an executive administrative role supporting senior leadership.
  • Exceptional written and verbal communication skills.
  • Strong organizational and time-management abilities, with the capacity to manage multiple projects simultaneously.
  • Proficiency in office productivity software and a willingness to learn new systems.
  • A flexible team player who is adaptable to change and embraces challenges.
  • Ability to maintain confidentiality regarding company and employee information.
  • Experience in managing budgets and expenses.
  • Proven track record in developing internal processes and filing systems.

  • Senior Executive Support Specialist

    2 weeks ago

    Tampa, Florida, United States HNTB Full time

    Position OverviewWe are seeking a meticulous and organized individual to become a vital part of our team at HNTB. In the role of Senior Executive Support Specialist, you will provide essential administrative support to senior management in a dynamic and fast-paced environment. If you thrive on organization and enjoy assisting high-level professionals, this...

  • Senior Resource Management Executive

    5 days ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    Job SummaryThe Hispanic Technology Executive Council is seeking a highly skilled Senior Resource Management Executive to drive strategic initiatives and optimize resource allocation. This senior-level position will play a critical role in developing and implementing location strategies, managing external audits, and ensuring business continuity.Key...

  • Strategic Executive Support Specialist

    7 days ago

    Tampa, Florida, United States Hiregy Full time

    Job Title: Executive AssistantJob Summary: We are seeking a highly skilled and experienced Executive Assistant to provide strategic support to our senior leadership team at Hiregy. The ideal candidate will have a strong background in executive support, project management, and communication.Key Responsibilities:Collaborate with Senior Leadership: Work closely...

  • Executive Director

    5 days ago

    Tampa, Florida, United States Brookdale Senior Living Full time

    Job SummaryWe are seeking an experienced Executive Director to lead our community at Brookdale Bayshore. As a key member of our team, you will be responsible for overseeing the day-to-day operations of our community, ensuring exceptional resident experiences, and driving business growth.Key ResponsibilitiesCommunity Leadership: Lead the community team to...

  • Executive Director, Risk Management Strategy

    5 days ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    Job SummaryThe Hispanic Technology Executive Council seeks an experienced Executive Director, Risk Management Strategy to lead the development and implementation of robust risk management programs across the organization. This key role will work closely with senior leaders to identify and mitigate potential risks, ensuring the company's continued growth and...

  • Senior Audit Manager and Risk Specialist

    7 days ago

    Tampa, Florida, United States Brewer Morris Full time

    Senior Audit Manager and Risk SpecialistBrewer Morris is seeking a highly skilled Senior Audit Manager and Risk Specialist to lead our financial audit and risk management efforts.Key Responsibilities:Develop and Implement Audit Plans: Design and execute comprehensive audit plans to ensure the accuracy and reliability of our financial statements and related...

  • Lead Program Support Specialist

    2 weeks ago

    Tampa, Florida, United States CIRCOR International Full time

    Senior Program Support SpecialistORGANIZATIONAL STRUCTUREBUSINESS: CIRCOR InternationalPOSITION DETAILSPosition OverviewThe Senior Program Support Specialist plays a crucial role in overseeing the daily operations and support for the Reactor Core Overhaul and its associated products during the early to mid-stages of their life cycle. This includes managing...

  • Senior Customer Support Specialist, Flexible Hours

    2 weeks ago

    Tampa, Florida, United States Circle K Stores, Inc. Full time

    Join Our TeamAs a leading provider in the retail sector, we are seeking a dedicated Senior Customer Support Specialist to enhance our customer experience. This role offers flexible hours to accommodate your schedule.Key Responsibilities:Provide exceptional support to our customers.Lead a team of customer service representatives.Ensure customer satisfaction...

  • Senior Financial Executive

    2 weeks ago

    Tampa, Florida, United States Korn Ferry Full time

    Korn Ferry is collaborating with our client in the search for a Senior Financial Executive for a Family of Companies.Company Overview:Based in a vibrant location, this organization is a multifaceted group of enterprises operating in various sectors, including Construction and Healthcare.Position Summary:The Senior Financial Executive (SFE) will be...

  • Senior Risk Analytics Manager

    5 days ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Risk Analytics Manager to join our team at the Hispanic Technology Executive Council. As a key member of our Risk Management department, you will play a critical role in driving our operational and compliance risk management frameworks.Key ResponsibilitiesLead the development and...

  • Vice President of WCR Policy Execution

    2 weeks ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    The Wholesale Credit Risk (WCR) Policy & Governance team plays a crucial role in supporting the WCR Credit Risk Office and is tasked with establishing governance and ensuring robust compliance monitoring for WCR Policies, Standards, and Procedures on a global scale. This is essential for the effective management of diverse processes and adherence to...

  • Senior Account Executive

    5 days ago

    Tampa, Florida, United States TAG Full time

    Job SummaryThe Senior Account Executive, Sourcing is a key role within TAG, responsible for delivering exceptional customer service and managing print procurement processes. This position requires a strong understanding of the print industry, excellent communication skills, and the ability to build strong relationships with clients and suppliers.Key...

  • Administrative Support Specialist

    1 week ago

    Tampa, Florida, United States Paradigm Full time

    About the RoleParadigm is a leading healthcare management organization dedicated to delivering exceptional patient outcomes and value-based care. As an Executive Assistant, you will play a critical role in supporting our senior leadership team, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesProvide administrative...

  • Senior Financial Executive

    2 weeks ago

    Tampa, Florida, United States Korn Ferry Full time

    Korn Ferry is conducting a search for a Senior Financial Executive to lead a Family of Companies.Company Overview:Based in a vibrant city, this organization is a multifaceted group engaged in various sectors, including Construction and Healthcare.Position Summary:The Senior Financial Executive will be pivotal in steering the financial performance of our...

  • Senior Engineering Specialist

    2 weeks ago

    Tampa, Florida, United States HCL Technologies Full time

    Position Overview: As a Senior Engineering Specialist, you will be responsible for the strategic planning, development, and facilitation of the design and installation of advanced Injection Molding systems and methodologies. Your role will involve the creation of innovative processes, as well as the assessment and documentation of both new and existing...

  • Executive Chef

    21 hours ago

    Tampa, Florida, United States Brookdale Senior Living Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Chef to join our team at Brookdale Senior Living. As a key member of our culinary team, you will be responsible for maintaining high resident satisfaction, cost controls, sanitation standards, employee training, and providing quality food and service to our residents.ResponsibilitiesAssist...

  • Senior IT Specialist

    5 days ago

    Tampa, Florida, United States Softrim LLC Full time

    Job OverviewSoftrim LLC is a leading technology services provider specializing in Managed IT and Low Voltage solutions for the Senior Living market. Our company has a strong presence in the industry, with offices in key locations and a client base across the country.We are seeking an experienced IT Specialist to join our team and provide technical support to...

  • Senior BSM Oversight Officer, VP

    5 days ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    Job SummaryThe Senior BSM Oversight Officer, VP will provide support to the Global Bank Network Management team who are responsible for managing agent bank relationships supporting Citi business. The team is part of the SMB&IC Operations & Technology (O&T) Division, providing best in class banking services to business partners and clients, while...

  • Executive Director of ETF Management

    5 days ago

    Tampa, Florida, United States Hispanic Technology Executive Council Full time

    Job SummaryWe are seeking a highly experienced and skilled Senior Vice President of ETF Operations to join our team at the Hispanic Technology Executive Council. This is a senior management level position responsible for leading a team of professionals in the management of ETF activities, ensuring the seamless delivery of activities associated with the ETF...

  • Client Support Specialist

    2 weeks ago

    Tampa, Florida, United States LaborMax Staffing Full time

    Client Support SpecialistWe are looking for a committed professional to fill the role of Client Support Specialist.Key Responsibilities:Addressing customer inquiries through various communication channelsAccurately processing customer ordersExecuting tasks as directed by managementRequired Qualifications:Solid experience in Customer SupportOutstanding verbal...