Senior Grants and Contracts Specialist

4 weeks ago

Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly skilled and experienced Senior Grants and Contracts Analyst to join our team at the Johns Hopkins University. The successful candidate will be responsible for providing dedicated professional-level sponsored funds management for the Center for Innovative Diagnostics and other grants and contracts within the Divisions of Infectious Diseases or Clinical Pharmacology.

Key Responsibilities
  • Provide high-level administrative support for the Center, including pre-award and post-award functions such as proposal preparation, submission, budget development, account maintenance, and oversight.
  • Administer grant budgets, including monitoring and tracking expenses, budget reconciliation, resolving commitments, and issues, assisting with developing budget projections, and collecting information for budget development.
  • Coordinate submission of large-multi-center proposals, ensuring that they comply with the sponsor's requirements.
  • Assist PI/Program Manager with the preparation of annual fiscal budget, track expenditures, and budget changes.
  • Closely monitor the Center's financials and make changes to best balance budgets and staffing to notify the director and deputy director when staffing support is forecasted to get low.
  • Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
  • Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
  • Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to ORA for signature, ensuring accuracy, content, and adherence to all relevant guidelines.
  • Provide instruction, preparation assistance, and support related to grant application procedures when pre-award duties are required.
  • Serve as liaison between research units, central offices, and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content, ensuring that all applicable and indirect costs have been applied.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Manage all assigned grant submissions to ensure timeliness and accuracy.
  • Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership.
  • Assist with closeouts as needed.
Requirements
  • Bachelor's Degree is required.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Master's Degree is preferred.
  • Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices are preferred.
  • Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, and DOD.
Special Knowledge, Skills, and Abilities
  • Excellent interpersonal communications and organization skills both oral and written; excellent analytical skills and attention to detail.
  • Ability to communicate clearly with principal investigators, central research administration offices, managers, peers, and leadership through a variety of media, such as virtual meetings and emails.
  • Substantial interpersonal skills necessary to direct work activities of support staff, maintain cooperative inter-divisional working relationships, and work closely with physicians, staff, etc.
  • Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
  • Ability to identify issues and solve problems on a daily basis.
  • A high degree of critical thinking and analytical ability required to resolve complex technical, operational, human resource, and administrative problems.
  • Ability to utilize institutional tools, sponsor websites, and training materials to inform independent decision-making on a daily basis.
  • Work requires a high level of managerial-oriented, educational, development, and professional knowledge.
  • Ability to prioritize own work and the work of staff as needed. Exceptional organizational skills to ensure the ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Ability to maintain confidentiality.

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