Administrative Coordinator

2 days ago


Austin, Texas, United States Meade Engineering, Inc. Full time
Job Title: Administrative Coordinator

Meade Engineering, Inc. is a leading engineering firm that specializes in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects.

We are seeking an experienced Administrative Coordinator to support our engineering project management team with various administrative tasks. The successful candidate will be responsible for preparing general project and engineering documentation, including schedules, meeting minutes, letters, and specifications.

Key Responsibilities:

  • Intake and process administrative tasks to support project deliverables.
  • Utilize MS Word to modify existing and new documents, such as specifications, letters, and meeting minutes.
  • Track and prepare project reports, schedules, and distribute them to team members.
  • Coordinate and schedule project meetings, ensuring all relevant parties are notified and necessary materials are prepared.
  • Maintain and update project documentation and filing systems to ensure accurate and up-to-date records.
  • Assist in preparing presentations and other documentation for stakeholder meetings.
  • Manage incoming and outgoing correspondence related to project activities.
  • Act as a liaison between project management and external stakeholders, addressing inquiries and facilitating communication.

Requirements:

  • 1+ years of administrative experience in a fast-paced environment.
  • 2+ years college education.
  • Highly proficient with Microsoft Office Suite, Office 365 applications.
  • Excellent communication skills and ability to build strong relationships.
  • High attention to detail and accuracy of deliverables.
  • Strong ability to prioritize competing tasks.
  • Experience working at an engineering or architectural firm a major plus.
  • Experience with Procore a plus.

Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, a profit-sharing plan, vacation time, paid holidays off, and a target yearly performance-based bonus of 10% of your annual base salary.



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