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Administrative Coordinator

2 months ago

Austin, Texas, United States Eureka Multifamily Group, LP Full time
Job Title: Administrative Assistant

Eureka Multifamily Group, LP is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Executive Office. As a key member of our team, you will be responsible for managing the CEO's day-to-day calendar, coordinating travel arrangements, and maintaining digital and paper files.

Key Responsibilities:

  • Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
  • Coordinate legal and security matters, including document execution and management.
  • Oversee the proper execution of legal documents and entity requirements.
  • Manage the CEO signing calendar and coordinate travel arrangements.
  • Coordinate legal file delivery to lenders, title companies, and partners.
  • Oversee the management and maintenance of digital and paper documents.
  • Perform minor accounting and bookkeeping duties.
  • Organize meetings and events, including scheduling, sending reminders, and coordinating logistics.
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications.
  • Welcome visitors and answer incoming phone calls in a professional manner.
  • Use various software to prepare reports and special projects.

Requirements:

  • High school diploma or GED.
  • Associate's degree preferred.
  • Prior administrative experience.
  • Excellent computer skills, especially typing.
  • Attention to detail and accuracy.
  • Multilingual preferred.
  • Desire to be proactive and create a positive experience for others.
  • Skilled at problem assessment and problem solving.
  • Skilled in information gathering and information monitoring.
  • Skilled in project planning and project management.

Physical Demands:

The physical demands of the job described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.