Administrative Assistant to the Dean

6 days ago


Chicago, Illinois, United States Loyola University Full time
About the Role
This position supports the administrative needs of the Dean's Office at Loyola University Chicago. The ideal candidate will possess excellent communication, organizational, and interpersonal skills.

Key Responsibilities
- Coordinate the Dean's calendar, ensuring deadlines and events are maintained and documented.
- Liaise with the Dean, Associate/Assistant Deans, department chairs, directors, faculty, staff, and students.
- Prepare and disseminate sensitive and confidential correspondence, reports, and minutes.
- Compose routine correspondence for the Dean's signature.
- Communicate effectively with internal and external constituents.
- Arrange meetings, manage travel, and oversee event planning.

What You'll Need
- Bachelor's degree or equivalent experience.
- At least five years of administrative experience, preferably in higher education.
- Strong analytical, problem-solving, and decision-making skills.
- Proficiency in MS Office Suite and Internet applications.

Our Benefits
- Hourly rate: $35.00/hour (estimated salary range: $71,600 - $73,120 per year)
- Comprehensive benefits package, including medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more.
- Opportunity to work in a dynamic, student-centered environment.
- Collaborative team atmosphere focused on academic excellence and community engagement.

  • Chicago, Illinois, United States CHICAGO TECH ACADEMY Full time

    At CHICAGO TECH ACADEMY, we are seeking a dedicated and collaborative individual to serve as our Assistant Dean. This exciting opportunity will allow you to work closely with our administrative team and student services department to foster a supportive learning environment that emphasizes mutual respect and safety.Job SummaryThe Assistant Dean plays a vital...


  • Chicago, Illinois, United States Loyola University Full time

    About the RoleWe are seeking a dynamic and results-driven professional to fill the role of Assistant Director, Law Career Services at Loyola University Chicago School of Law.The successful candidate will have a proven track record of success in developing and executing career services strategies, as well as excellent communication and interpersonal...


  • North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    About the RoleWe are seeking a highly motivated and experienced professional to serve as the Assistant Dean for Clinical Education. The ideal candidate will have a Doctor of Pharmacy degree, be currently licensed or qualified for pharmacy licensure in Illinois, and have previous experience in experiential education or extensive experience as a preceptor for...

  • Executive Assistant

    6 days ago


    Chicago, Illinois, United States Loyola University Full time

    Job Summary:We are seeking an experienced Executive Administrative Assistant to support the Dean's office at Loyola University Chicago. This is a unique opportunity for a highly organized and detail-oriented individual to join our team. As the right-hand person to the Dean, you will be responsible for establishing and maintaining efficient coordination and...


  • Chicago, Illinois, United States Loyola University Full time

    Job SummaryThis role supports the Dean of the School of Business at Loyola University Chicago. The position requires strong organizational, communication, and interpersonal skills.About the Role- Establish and maintain efficient coordination and operation of the Dean's affairs.- Provide administrative support, acting as a right-hand person to the Dean.-...


  • Chicago, Illinois, United States Loyola University of Chicago Inc Full time

    About the Job DescriptionThe Administrative Support Specialist will play a vital role in supporting the course registration process for undergraduate Biology majors and graduate students in the Biology MS program. You will also assist the MS Graduate Program Director with management of applications, admission, and registration for students in the MS...


  • Chicago, Illinois, United States CHICAGO TECH ACADEMY Full time

    We are excited to announce an outstanding opportunity for a dedicated and innovative professional to join our team as an Assistant Dean at CHICAGO TECH ACADEMY.Job DescriptionThe Assistant Dean will work collaboratively with our administrative team and student services department to create a student-centered learning environment that values diversity,...


  • Chicago, Illinois, United States DePaul University Full time

    Estimated salary: $60,000 - $80,000 per annum.About the RoleThe DePaul University Administrative Operations Coordinator plays a pivotal role in managing daily operations within the senior operations and communications manager's office. This dynamic position is responsible for providing administrative support to full-time/part-time faculty members, staff, and...


  • Chicago, Illinois, United States Oak View Group Full time

    Job Description:The Office Manager will provide administrative support to all departments as needed. This role is responsible for assisting with basic accounting and HR duties, calendar support, and general clerical tasks.Given the small size of the onsite office, it is critical that the candidate have the ability to multi-task, organize and prioritize...


  • Chicago, Illinois, United States HealthSource Chiropractic of Chicago Wicker Park Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HealthSource Chiropractic of Chicago Wicker Park. As an Administrative Assistant, you will be responsible for providing administrative support to our healthcare professionals, patients, and staff.About Us:We are a fast-paced, upbeat chiropractic and...


  • Chicago, Illinois, United States Abacus Full time

    Abacus is seeking an Administrative Assistant to join our team in Chicago. The estimated salary for this role is $40,000 - $50,000 per year.The successful candidate will have the opportunity to work with a dynamic team and develop their skills in document management and administration.Maintain accurate and up-to-date filing systemsProvide administrative...


  • Chicago, Illinois, United States MG+M The Law Firm Full time

    Job DescriptionThe MG+M The Law Firm is a leading provider of complex litigation services, and we are seeking a skilled Legal Administrative Assistant to join our team. As a member of our staff, you will have the opportunity to work with experienced attorneys and paralegals on a wide range of cases, from toxic torts to commercial litigation.About UsMG+M The...


  • Chicago Heights, Illinois, United States Prairie State College Full time

    Job Summary: We are seeking a highly skilled and experienced administrative support specialist to join our team at Prairie State College. The successful candidate will provide administrative support to the Dean of Career and Technical Education and the Executive Director of the Career Preparation Network.About the Role:The Senior Administrative Assistant...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThe University of Chicago seeks an experienced fundraising professional to join its Parent and Family Philanthropy team as a Strategic Fundraising Manager. This critical role will play a key part in implementing comprehensive fundraising strategies to raise major gifts in support of the university's mission and priorities.ResponsibilitiesCloses...


  • Chicago, Illinois, United States Schouest, Bamdas, Soshea, BenMaier and Eastham, PLLC Full time

    Job DescriptionSchouest, Bamdas, Soshea and BenMaier, LLP is a leading law firm seeking an experienced Administrative Assistant to support our defense attorneys in Chicago. This role involves providing complex secretarial, administrative, and substantive legal duties.The ideal candidate will have a high school diploma or equivalency, with five + years'...


  • Chicago, Illinois, United States The University of Chicago Full time

    Company OverviewThe University of Chicago is a world-renowned research institution dedicated to advancing knowledge and improving lives. Our Department of Human Genetics is a leading unit in the Division of Biological Sciences, focused on understanding human genetics and genomics.Job DescriptionWe are seeking an Administrative Assistant to provide...


  • Chicago, Illinois, United States The Rockridge Group Full time

    Job SummaryWe are seeking an experienced Executive Assistant to join our Investment Banking team in Chicago. As an Executive Assistant, you will be responsible for providing high-level administrative support to senior executives, managing complex calendars, and coordinating travel arrangements.Main ResponsibilitiesManage administrative tasks and...


  • Chicago, Illinois, United States The Thresholds Full time

    About the Role">This Desk Clerk position is a great opportunity to make a difference in the lives of individuals experiencing homelessness with severe mental illness.">As a key member of our team, you will provide exceptional customer service to our clients, staff, and guests.">You will have the opportunity to build strong relationships with clients and...


  • Chicago, Illinois, United States Easy Recruiter Full time

    About the OpportunityEasy Recruiter is seeking a highly skilled and motivated Facility Administrative Assistant to join our team. As a Facility Administrative Assistant, you will be responsible for providing administrative support to our facility team, including data entry, reception, and general administration.The ideal candidate will have excellent...


  • Chicago, Illinois, United States Conexus Food Solutions Full time

    We are looking for a highly organized and detail-oriented CEO Administrative Assistant to join our team at Conexus Food Solutions. As an executive assistant, you will be responsible for providing administrative support to our CEO, including organizing the CEO's schedule, managing correspondence, and preparing agendas and materials.This is a great opportunity...