Administrative Support Specialist, Career Development

7 days ago


Chicago Heights, Illinois, United States Prairie State College Full time
Job Summary: We are seeking a highly skilled and experienced administrative support specialist to join our team at Prairie State College. The successful candidate will provide administrative support to the Dean of Career and Technical Education and the Executive Director of the Career Preparation Network.

About the Role:
The Senior Administrative Assistant will perform a variety of tasks, including preparing and sending correspondence, maintaining records, producing reports, and other administrative materials generated by the administrator's office(s). They will also receive and review correspondence for dissemination to respective administrators or other employees or stakeholders, create and distribute meeting agendas, manage mail services and deliveries, schedule appointments, make travel arrangements, complete data entry and purchase orders/requisitions tasks, maintain and order equipment and supplies, request, gather, assemble, and compile information from varied sources, and establish and maintain files of important correspondence, records, and reports.

Key Responsibilities:
  • \
  • Provide administrative support to senior staff members.\
  • Prepare and send correspondence, reports, and other administrative materials.\
  • Maintain accurate and up-to-date records and files.\
  • Manage mail services and deliveries.\
  • Schedule appointments and make travel arrangements.\
  • Complete data entry and purchase orders/requisitions tasks.\
  • Maintain and order equipment and supplies.\
  • Request, gather, assemble, and compile information from varied sources.\
  • Establish and maintain files of important correspondence, records, and reports.

About You:
We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You should have a proven track record of providing exceptional administrative support in a fast-paced environment. A minimum of two years of secretarial experience is required, along with proficiency in Microsoft Suite and strong oral and written communication skills. Experience working in higher education is an asset.

What We Offer:
Prairie State College offers a competitive salary range of $46,656 - $74,265 per year, depending on qualifications and experience. We also offer a comprehensive benefits package, including medical, dental, and vision coverage, as well as retirement savings options.

How to Apply:
To be considered for this exciting opportunity, please submit your application through our online portal.

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