Executive Administrative Support Specialist

5 days ago

Washington DC USA, United States MELE Associates, Inc. Full time
Job Title: Executive Administrative Analyst

This is a full-time onsite position in Washington, DC 20024, USA.

Job Summary:

The Executive Administrative Analyst provides high-level administrative support to executive level Federal staff, ensuring the smooth and efficient operation of the office. The EAA serves as the primary point of contact between the executive office and internal/external stakeholders, manages schedules, coordinates meetings, handles correspondence, and performs a wide range of tasks to facilitate the executives ability to lead the organization effectively.

Key Responsibilities:
  • Coordinate and track multiple administrative actions
  • Facility issue requests
  • Process and troubleshoot facility access
  • Manage calendar and schedule meetings
  • Screen correspondence for action items and signatures
  • Liaise with organizational partners
  • Detailed, accurate note taking, as well as, tracking action items from meetings
  • Review emails containing requests for support or direction of tasks
  • Manage office functions as delegated
  • Prepare, edit and update reports and presentations
  • Proof documents
  • Primary POC for eDOCS submission and management
  • Timekeeping for Federal staff
  • Submit FO VAR and SCI clearance paperwork for processing
  • Manage conference room and auditorium scheduling
  • Onboarding/offboarding POC
  • Screen unscheduled visitors
  • Arrange itineraries for visitors
  • Provide interface with other program office support services
  • Ensures office supplies are maintained, systems in the office are functional, and general procedures are met to maintain a safe, secure, and productive office space
  • Establish and maintain office files and databases, including electronic data files and architecture consistent with file storage/structure best practices.
  • Prepare meetings or conferences, set up teleconferences, video conferences, and MS Teams; ensure all required equipment is available, usable, and accessible
Requirements:
  • High School Diploma
  • 10+ years of relevant administrative experience
  • Active DOE Q or DoD Top Secret security clearance
  • Knowledge of the basic foundation of administrative concepts and practices sufficient to enable the incumbent to foresee administrative problems and requirements needed for internal procedures, administrative controls, and reporting systems, recommend and implement new or changes in administrative policies, procedures, and office practices, provide guidance to subordinates, and advise on general office practices and problem solving.
  • Proficiency in in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling.
Preferred Qualifications:
  • Associate or Bachelors Degree from an accredited school.
Benefits:

MELE Offers

  • Employer-paid employee Medical, Dental and Vision Care.
  • Low-Cost Family Health Care offered.
  • Federal Holidays and three (3) weeks vacation
  • 401(k) with Employer Match
  • Cross-training opportunities

About MELE Associates, Inc.

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELEs services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

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