Executive Administrative Assistant

2 days ago

Washington DC USA, United States Corner Alliance Full time
Job Title: Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to support our Federal government client. The ideal candidate will have 3-7 years of experience in executive-level administration, with a strong background in meeting coordination, task tracking, calendar reconciliation, and travel preparation.

About the Role:

As an Executive Administrative Assistant, you will be responsible for providing senior-level administrative support to two Senior Level Executive Service (SES) members. This will include performing tasks such as meeting coordination, task tracking, travel preparation, meeting preparation, and calendar reconciliation.

Key Responsibilities:
  • Performing routine executive-level tasks, including scheduling, drafting internal memos, creating briefing materials, coordinating Front Office daily operations meetings, notes, and after-meeting activities.
  • Managing, maintaining, and de-conflicting Executive and Principal Director calendars.
  • Managing electronic action binders via MS Teams for Executives and Principal Directors.
  • Coordinating all meetings and conference calls, including scheduling with other attendees, scheduling conference rooms, and all external-facing meetings.
  • Coordinating All Hands, Leadership meetings, agenda, and follow-up actions.
  • Arranging travel for Executive and Principal Directors and other Front Office staff as assigned, including local, domestic, international, and invitational travel.
  • Ensuring appropriate routing, review, signature, clearance, and submission of all high-level documents for the Executive Director and Principal Director's signature.
  • Maintaining records (hardcopy and electronic) in accordance with Applicable Management Directives.
  • Performing ad-hoc administrative duties as requested by the federal staff.
Requirements:
  • A Bachelor's degree and 4-7 years of relevant professional experience (or a Master's degree and 3 years of experience).
  • Previous experience supporting federal Senior Executive Service Members.
  • Must be detail-oriented with demonstrated experience in meeting coordinating, task tracking, calendar reconciliation, and travel preparation.
  • Must have experience generating reports and developing briefs.
  • Possess the ability to foster external relationships with key stakeholders for meeting coordination.
  • Ability to communicate effectively, both orally and in writing.
  • Must have an active SECRET security clearance.
About Us:

Corner Alliance is a dynamic, growing consulting firm that devotes itself to providing an enriching employee experience while working in meaningful ways to create results for the government. We offer a comprehensive and competitive benefits package for full-time employees, including 401k matching, PTO, health, dental, vision, short- and long-term disability, FSA accounts, 4 weeks of paid parental leave, 11 paid holidays, fitness & cell phone reimbursements, monthly all hands update meetings, annual in-person all hands team building day and evening out, regular check-ins for professional growth goals, semi-monthly one on one performance manager meetings, a social team that coordinates monthly events, use of technology like Slack to keep us connected and collaborative, and overall, a company culture dedicated to a highly engaged team.

Corner Alliance is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law. We are dedicated to building a diverse and talented workforce that reflects the strength of our society and our shared commitment to excellence and inclusivity. We make a steadfast commitment to actively seek, recruit, and hire qualified candidates from these groups for our open positions.

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