Senior Personal Assistant for Elite Business Executive

2 weeks ago


Palm Beach, Florida, United States StevenDouglas Full time

Executive Assistant to Ultra High Net Worth Individual

Location: Palm Beach, FL

Overview: We are in search of a highly skilled and detail-oriented Executive Assistant to provide extensive support to an ultra-high net worth individual located in Palm Beach, FL. This position demands exceptional organizational skills, strong leadership capabilities, and a proactive mindset to manage a diverse array of responsibilities encompassing both personal and professional tasks. The ideal candidate should reside in South Florida, within a 30-minute commute of the family office. This is a fully in-person position.

Key Responsibilities:

  • Efficiently manage a highly complex and frequently changing calendar, coordinating appointments, meetings, and events with accuracy.
  • Collaborate with the Principal's team of assistants to arrange domestic and international travel for the Principal and her family.
  • Supervise the daily activities of the Principal's children, including scheduling medical appointments and referrals.
  • Serve as a primary point of contact, effectively managing communication between the Principal, staff, and external parties.
  • Handle all personal purchases for the Principal, ensuring meticulous record-keeping and receipts.
  • Open and manage incoming mail and packages, overseeing returns and exchanges as necessary.
  • Organize and maintain wardrobes across multiple residences, cataloging clothing and accessories to ensure an up-to-date inventory.
  • Coordinate and oversee various personal and professional projects and events with precision and attention to detail.
  • Manage incoming correspondence at the Principal's residence and office, handling returns as required.
  • Order clothing and household supplies, ensuring selections are of high quality and delivered promptly.
  • Prepare packing for the Principal's trips, ensuring all necessary items are organized and ready.
  • Stay informed about the Principal's priorities, preferences, and commitments.
  • Exhibit social media proficiency, managing and maintaining the Principal's online presence and digital communications effectively.
  • Demonstrate a 24/7 availability mindset, being on-call to assist outside of standard business hours as needed.
  • Uphold confidentiality and discretion in all aspects of the role.
  • Willingness to travel domestically and internationally as required.

Qualifications:

  • Minimum of 5 years of experience as an Executive Assistant, preferably in a high net worth or executive environment.
  • Proven ability to manage multiple priorities and excel in a fast-paced setting.
  • Experience in managing children's schedules and appointments, with a solid understanding of family dynamics.
  • Knowledge of luxury fashion and experience in wardrobe management is highly desirable.
  • Excellent interpersonal and communication skills, capable of interacting professionally at all levels.
  • Strong organizational skills and attention to detail, coupled with a proactive and solution-oriented approach.
  • Experience in a family office or similar environment is a plus.
  • Proficiency in technology and communication tools, including Microsoft Office suite, Apple products, and other digital software.

Additional Information: This role presents a challenging yet rewarding opportunity to work closely with a distinguished individual in Palm Beach, FL. The successful candidate will exemplify discretion, professionalism, and the ability to thrive in a dynamic and demanding environment.



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