Office Service Representative

2 weeks ago


San Diego, California, United States Canon Business Process Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Service Representative to join our team at Canon Business Process Services. As a key member of our operations team, you will be responsible for ensuring the smooth flow of mail, packages, and interoffice correspondence.

Key Responsibilities
  • Receive, sort, and deliver all incoming mail and packages according to assigned floors and time frames.
  • Wrap, seal, weigh, affix postage, and dispatch all outgoing mail and packages in accordance with postal regulations.
  • Prepare special outgoing interoffice pouches sent to client affiliates as scheduled.
  • Package and process outgoing overnight items, including Federal Express and UPS, to meet client and vendor deadlines.
  • Log and deliver incoming overnight packages within established time frames.
  • Log outgoing and incoming items as required and review for accuracy and completeness.
  • Organize and distribute supplies to client employees as detailed in job requests.
  • Verify and log orders upon delivery and monitor inventory of copy supplies.
  • Provide minor maintenance of photocopy machines, including solving paper jams and routine cleanings.
  • Operate facsimile machines, send and receive facsimiles, and keep complete and accurate logs.
  • Prepare monthly production and volume reports to measure productivity and prepare billing charges.
Requirements
  • High school diploma or equivalent.
  • 0-1 year experience working in a mailroom or professional office environment.
  • Some knowledge of metering, weighting, logging, and other shipping procedures preferred.
  • Some computer skills preferred.
  • Ability to perform routine functions of most equipment and systems, including fax, scanner, metering, stamping, tracking systems, photocopying, color copying, and binding.
  • Excellent customer service, professional attitude, and appearance are a must.
  • Ability to work overtime and meet deadlines.
What We Offer
  • Competitive pay and benefits.
  • Comprehensive training and development programs that prepare employees to advance from within.
  • A company focused on creating a positive work and client environment.
  • Employee discounts on entertainment, products, and services nationwide.


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