Accounts Receivable Specialist

2 weeks ago


Corona, California, United States NP Mechanical Rice Services Inc Full time

NP Mechanical Rice Services Inc. is seeking a detail-oriented and experienced Accounts Receivable Specialist to enhance our financial operations.

Position Type: Full-time, Monday to Friday

The Accounts Receivable Specialist will oversee the billing processes for Builders assigned under various contracts and Fire Permit invoicing, ensuring compliance with the appropriate billing protocols for each category. This includes managing billing for Single Family, Multi Family, and AIA Builders, as well as Fire Permit charges, which encompass Supplemental Fees and Fire Flow Tests.

Reporting Structure: Reports directly to the Controller

Working Hours: 7:00 AM - 3:30 PM

Compensation: $25.00 - $27.00 per hour

Key Responsibilities:

  • Generate and review daily pending billing reports to ensure timely documentation for scheduled billings.
  • Submit invoices in accordance with customer specifications and deadlines, which includes generating necessary release documents and assembling billing packets.
  • Learn and implement billing procedures for new Builders and facilitate their onboarding process.
  • Maintain the Fire Permit log to track unbilled items and coordinate with the Fire department for required documentation.
  • Update records for Missing Paysheets to assist Inside Sales and General Managers in identifying unbillable items.
  • Process automatic payments and manage scheduled billing items; refer non-system items to Inside Sales for entry.
  • Support the Collections team with any billing disputes that may arise.

Qualifications:

  • Minimum of 2 years of experience in Accounts Receivable preferred.
  • Familiarity with AIA billing processes.
  • Strong understanding of contracts and billing requirements.
  • Detail-oriented with the ability to meet deadlines while multitasking.
  • Problem-solving skills and the ability to collaborate with other departments on billing issues.
  • Proficient in working independently with excellent organizational and time management abilities.

Additional Requirements:

  • Experience in Accounts Receivable.
  • Consistent attendance and punctuality.
  • Knowledge of Lien Releases is a plus.
  • Proficient in Excel and Outlook.
  • Strong attention to detail.
  • Able to thrive in a fast-paced environment.
  • Positive attitude and self-motivated.
  • Commitment to core values: Respect, Integrity, Safety, and Quality.
  • Strong work ethic with loyalty and integrity.
  • Team-oriented and capable of working under pressure.
  • Effective communication skills with builder representatives and internal departments.


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